Assistant Registrar, Academic Operations â Enrolment Services

Saint Mary’s University; Halifax; On-site; CAD 69,000 - 90,000; Full time

Job summary

A leading Canadian university in Halifax is seeking an experienced Assistant Registrar Academic Operations to oversee academic processes and staff management. The ideal candidate will have significant experience in academic administration, excellent organizational skills, and a collaborative work ethic. This role offers a competitive salary and a positive working environment committed to equity and diversity.

Benefits

Competitive compensation

Comprehensive benefits package

Defined Contribution Pension plan

Flexible Workplace

Professional development

Paid vacation

Holiday closure

Qualifications

• Minimum of 5 years directly related experience in academic administration.
• Previous experience supervising staff in a unionized environment is an asset.
• Ability to work in a deadline-driven, team-oriented environment.

Responsibilities

• Supervises and manages staff and student assistants.
• Manages the collection of scheduling data from Departments.
• Responsible for the production of the academic and examination timetables.

Skills

Organizational skills

Computer Skills

Records Management

Data Entry

Clerical Experience

Education

Undergraduate degree

Tools

MS Office Suite

Banner

Peoplesoft

Ellucian

Job description

Overview

Date Posted: August 19 2025

Posting Deadline: September 2 2025

Department: Enrolment Services

Type of Employment: Permanent Full-time

Group Affiliation: APC Group Group 6 ($69429 - $89468 annually)

At Saint Marys University you will be surrounded by a talented and dedicated team of professionals committed to accessibility, diversity, and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the Universitys success. We are currently looking to fill the position of Assistant Registrar Academic Operations to join our Enrolment Services team.

What we offer

As a team member at Saint Marys we are proud to offer many benefits. Some of these include:

• Competitive compensation
• Comprehensive benefits package
• Defined Contribution Pension plan
• Vacation
• Personal days
• Flexible Workplace
• Professional development
• Holiday closure
• Summer hour schedule
• Employee Transit EPass through Halifax Transit

Job Information and Responsibilities

Under the direction of the Deputy Registrar the Assistant Registrar Academic Operations will:

• Supervises and manages staff and student assistants
• Assigns tasks and / or delegates responsibility to ensure a smooth workflow process within the Academic Operations unit and reviews and implements process changes when necessary in consultation with the Deputy Registrar and other Directors / Assistant Registrars.
• Manages the collection of scheduling data from Departments for both the academic and examination timetables.
• Is responsible for the production of the academic and examination timetables for all academic terms.
• Produces classroom utilization models and recommends to the Classroom Planning Taskforce changes to the make-up of classrooms.
• Oversees the records management process of student files from registration through to convocation.
• Ensures the long-term digital storage of archived records is maintained and university Records Retention policies are adhered to.
• Responsible for the annual review of students academic records to determine if students are in good academic standing and identifying those students who are on academic probation, academic suspension as well as those who are in good academic standing after having been placed on academic probation.
• Acts as a resource on academic questions related to academic regulations and is a non-voting member of the University Academic Regulations Committee.
• Approves and manages all Convocation Medals and Awards as appropriate.
• Ensures that degree parchments are produced on time and in accordance with university standards.
• Responsible for all academic regalia inventory, gown rental vendors and the appropriate ceremonial distribution to graduates in preparation for Convocation. Designs new regalia as required.
• Prepares information for the convocation program; works in consultation with External Affairs unit to ensure its publication and distribution. Liaises with members of the university community regarding content for the program.
• Responsible for the creation and maintenance of process documents to ensure process consistency and knowledge transfer.

Experience and Education Requirements

To be the successful Assistant Registrar Academic Operations you will have:

• Undergraduate degree.
• Minimum of 5 years directly related experience in academic administration or equivalent.
• Previous experience supervising staff in a unionized environment considered an asset
• Thorough knowledge of computer skills including MS Office Suite (Word Excel)
• Experience with Banner (student information system) considered an asset.
• Strong organizational and communication skills and superior attention to detail.
• Ability to work in deadline-driven team-oriented environment requiring occasional evening and weekend work.

Application Details

Apply for this opportunity online using our online application system through Career Beacon. Click on Apply Now and complete all required information fields. Qualified candidates should submit the following with their application:

• Resume
• Cover Letter
• Three Professional References

Late applications may not receive consideration. We appreciate all applications and note that only candidates selected for an interview will be contacted. No telephone calls please.

At Saint Marys University equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect we encourage all qualified candidates to apply; however preference will be given to applicants who self-identify as Black / African Nova Scotians Indigenous peoples racialized persons / visible minorities persons with disabilities and women. If you require accommodations during the recruitment process please contact Talent Acquisition at emailprotected.

A little bit about us

Saint Marys University

Saint Marys University is one of Canadas top primarily undergraduate universities known for its international collaborations leadership in entrepreneurship and research that benefits local and global communities. Our programs in Arts Science Graduate Studies and the Sobey School of Business are among Canadas best and feature professors who are committed to the success of their students. Saint Marys provides our more than 6400 students with a place that fosters possibility excellent research opportunities and distinguished graduate and professional programs combined with a caring community. Nestled in the heart of Halifax Nova Scotia on Canadas east coast Saint Marys University is marked by iconic buildings green spaces and fresh ocean air. The Saint Marys University community is committed to a prosperous future for the world-a World without limits.

Learn more about working at Saint Marys University here and follow us on LinkedIn Facebook Twitter and Instagram!

Key Skills

IVR,Data Entry,Organizational skills,Clerical Experience,Computer Skills,Ellucian,Process Improvement,Records Management,Office Experience,Peoplesoft,Copywriting,Administrative Experience

Employment Type: Full-Time

Experience: years

Vacancy: 1

Yearly Salary Salary: 69429 - 89468