Assistant Deputy Minister Administrative Assistant

Government of Yukon; Whitehorse; On-site; CAD 50,000 - 70,000; Full time

Job summary

A government agency in Yukon seeks an Administrative Assistant to provide executive assistance to two Assistant Deputy Ministers. The ideal candidate is highly organized and self-motivated, with experience in administrative support and communication skills. This position offers a chance to join a recognized employer committed to sustainable governance and professional development.

Benefits

Comprehensive benefits

Flexible work and leave options

Learning and developmental opportunities

Qualifications

• Experience providing administrative and financial support services to senior leadership.
• Experience managing official records and correspondence in accordance with government policies.
• Experience coordinating and preparing materials for senior level meetings.

Responsibilities

• Provide a full range of executive and administrative assistance to two Assistant Deputy Ministers.
• Liaise with the Deputy Minister’s office and senior officials.
• Manage work assignments from two senior managers.

Skills

Strong written and oral communication skills

Highly organized

Self-motivated and able to take initiative

Excellent client service skills

Education

Diploma or certificate in office or business administration

Tools

SharePoint

Proof

Job description

Job Summary

Assistant Deputy Minister Administrative Assistant

Our role: As trusted environmental stewards, Department of Environment professionals are committed to a healthy, sustainable and prosperous Yukon. Our people are dedicated to keeping the air, land and water clean, the responsible management of wildlife and fostering opportunities to connect with nature. We enrich governance through building our relationships with Yukon First Nation and transboundary Indigenous partners and through the application of both science and traditional knowledge in our decision-making.

Your role

As the ADM Administrative Assistant, you’ll support our vision and values by providing a full range of executive and administrative assistance to two Assistant Deputy Ministers (ADMs) and be a key contact for the ADMs’ office. This includes liaising and exchanging information with the Deputy Minister’s office and senior officials from other departments and governments regarding the work of the ADMs.

To be successful in this role, you are an administrative professional who is highly organized, self-motivated, has excellent senior level administrative and interpersonal skills, and who exercises diplomacy and confidentiality in their day-to-day work. You should enjoy taking initiative and handling a diverse workload. Strong prioritization and organization skills are required to respond to and manage work assignments from two senior managers.

For more information about this position, please contact Rebecca Newbury at [e-mail].

Essential Qualifications

To be considered for this opportunity, you’ll need to demonstrate how you meet the following qualifications in your resume. Be sure to highlight how the experience you have acquired aligns with the ‘must haves’ for this position, including the month and year for each work experience entry. Selection for further consideration is based solely on the information you provide in your resume.

• Diploma or certificate in office or business administration or a related field.
• Experience providing administrative and financial support services to senior leadership, preferably in a government setting.
• Experience managing official records and correspondence in accordance with government policies and records management systems, including the ability to organize, retrieve, and archive sensitive documents securely and accurately.
• Experience coordinating and preparing materials for senior level meetings.
• Experience tracking information such as inquiries, documents and information.
• Experience with SharePoint and Proof is an asset

Candidates who have education, training, and/or experience equivalent to the above qualifications may be equally considered.

Desired Knowledge, Skills And Suitability

To support key objectives and strategic/operational needs of this position, candidates will be assessed on the following:

• Strong written and oral communication skills;
• Highly organized;
• Self-motivated and able to take initiative;
• The ability to act tactfully and use diplomacy when dealing with confidential matters;
• Ability to prioritize a diverse and busy workload;
• Excellent client service skills.

Why joining us is a great idea

Yukon government has been recognized as a Top 100 Canadian Employer since 2014.

We support balancing personal and professional needs through comprehensive benefits, the ability to build your professional skills through learning and developmental opportunities, and flexible work and leave options.

There’s No Best Way To Tell You Why Yukon Is An Amazing Place To Live And Work But You Can See Some Of What Our Territory Has To Offer Here