Architectural Contract Administrator

TAG HR; Ottawa; Hybrid; CAD 85,000 - 98,000; Full time

Job summary

A leading multi-disciplinary design firm is seeking a Contract Administrator to oversee project delivery in a hybrid role based in Ottawa. Responsibilities include managing project scope, preparing contract documents, and ensuring compliance with designs. Candidates should have a degree in a related field, 5+ years of contract administration experience, and familiarity with Revit and BIM. A comprehensive rewards package is offered including medical coverage and RRSP matching.

Benefits

RRSP matching

Comprehensive medical and dental coverage

Parental leave top-up

Holiday time and vacation buy-up options

Professional development support

Discounted memberships

Qualifications

• 5+ years of experience in Contract Administration in the AEC industry.
• Experience with field reviews, RFIs, submittals, and contract change management.
• Must obtain Government of Canada Reliability Security Clearance.

Responsibilities

• Leading small to medium projects with minimal supervision.
• Preparing design and contract documents.
• Conducting site reviews to ensure compliance with construction documents.

Skills

Contract Administration experience

Knowledge of building technologies

Revit

BIM 360

Bilingual (English/French)

Education

Degree/diploma in Architecture or related field

Tools

Microsoft Office

Procore

Power BI

Job description

A leading multi-disciplinary design firm is looking to add a Contract Administrator to their team. This collaborative group brings together architects, designers, engineers, planners, and sustainability specialists to deliver projects that focus on community wellbeing and urban vibrancy. They’re recognized nationally for their innovative, people-first approach and commitment to environmentally responsible design.

Location - Hybrid. Office is Centertown West. Please note that travel is required to project sites within the NCR
Salary - $85,000 - $98,000

The Role

As a Contract Administrator, you’ll play a key role in project delivery, including:

• Leading small to medium projects with minimal supervision, managing scope, consultants, and coordination.
• Preparing design and contract documents.
• Coordinating drawings across multi-disciplinary teams.
• Conducting site reviews to ensure compliance with construction documents.
• Liaising with contractors, clients, and stakeholders during construction.
• Preparing and managing change documents (CD/PCN/CO).
• Monitoring contract progress and resolving design/technical issues with senior support.
• Completing field reviews to maintain design intent.

What You Bring

• Degree/diploma in Architecture, Architectural Technology, Construction Engineering, or related field.
• 5+ years of experience in Contract Administration in the AEC industry.
• Hands-on experience with field reviews, RFIs, submittals, and contract change management.
• Strong knowledge of building technologies, codes, and legislation (e.g., Building Code, Lien Legislation).
• Skilled in Revit, BIM 360, and preparation of construction documents.
• Ability to travel to site regularly and obtain Government of Canada Reliability Security Clearance.

Assets (nice-to-have):

• LEED certification.
• Familiarity with contract forms (CCDC 5A/5B) and contractor software (Procore, Prolog, Fieldwire, etc.).
• Microsoft Office, Power BI.
• Experience with DP/BP submissions and responding to Authority comments.
• Bilingual (English/French).

What’s Offered

The role comes with a strong total rewards package, including:

• RRSP matching.
• Comprehensive medical and dental coverage starting day one.
• Parental leave top-up for all parents (birth or adoption).
• Gifted holiday time and vacation buy-up options.
• Professional development support and reimbursement of membership dues.
• Discounted memberships and a culture that promotes work-life balance.

This is a great opportunity for a detail-oriented professional who thrives on collaboration and wants to make a lasting impact on community-focused projects.