AP Specialist (temp to perm) 3-month contract

Vaco Recruiter Services; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A financial services recruitment firm is seeking an experienced accounts payable professional to manage vendor invoices and employee expenses. The role entails verifying payments, handling discrepancies, and maintaining vendor profiles. Candidates should have over 5 years of experience and a strong command of Oracle NetSuite. The position offers a pay range of $26 to $32 per hour, and applicants must reside in the Greater Toronto Area and be eligible to work in Canada.

Qualifications

• 5+ years of progressive accounts payable experience in a mid-to-large organization.
• Strong understanding of GST/HST and Canadian AP compliance requirements.
• Exceptional attention to detail and accuracy.

Responsibilities

• Receive, review, and process vendor invoices with accurate coding.
• Perform three-way matching prior to processing payments.
• Investigate and resolve invoice discrepancies with stakeholders.
• Support month-end close activities, including reconciliations.

Skills

Accounts payable experience

Oracle NetSuite ERP

AP automation tools

Advanced Excel skills

GST/HST compliance

Attention to detail

Communication skills

Organizational skills

Tools

NetSuite

QuickBooks

Plooto

Tipalti

Job description

About the Opportunity

• Receive, review, and process vendor invoices, ensuring accurate coding to the appropriate general ledger accounts.
• Perform three-way matching (purchase order, receipt, invoice) to verify accuracy prior to processing payments.
• Review and process employee expense reports, ensuring compliance with company policies and proper documentation.
• Investigate and resolve invoice discrepancies in collaboration with internal stakeholders and external vendors.
• Set up and maintain vendor profiles in accounting and payment platforms (e.g., NetSuite, QuickBooks, Plooto), ensuring banking and tax information remains current.
• Verify GST/HST numbers using the CRA registry and ensure tax compliance.
• Execute vendor payments through AP automation tools (e.g., Tipalti, Plooto), ensuring payment accuracy and timeliness.
• Monitor and manage the accounts payable inbox, responding to inquiries promptly and professionally.
• Support month-end close activities, including reconciliations, accruals, and reporting related to accounts payable.
• Contribute to continuous improvement initiatives, including process optimization and increased use of automation and AI tools.

About You

• 5+ years of progressive accounts payable experience, preferably in a mid-to-large organization.
• Strong working knowledge of Oracle NetSuite ERP (required).
• Hands‑on experience with AP automation tools and AI‑enabled platforms (e.g., Tipalti, Plooto, or similar).
• Advanced Excel skills, including reconciliations, data analysis, and supplier payment tracking.
• Solid understanding of GST/HST and Canadian AP compliance requirements.
• Exceptional attention to detail with a strong commitment to accuracy.
• Excellent written and verbal communication skills; able to interact confidently with vendors and internal teams.
• Highly organized, deadline‑driven, and able to manage multiple priorities independently.

Pay Range

$26 - $32 per hour

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #464865

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.