Alternatives Admin Services, Vice President

State Street; Toronto; On-site; CAD 100,000 - 130,000; Full time

Job summary

A leading financial services firm in Toronto is seeking a Vice President for their Alternatives Admin Services team. The role involves managing private equity transactions, overseeing teams, and ensuring operational excellence. Candidates should have a Bachelor's degree and 6-8 years of related experience in private equity. This position offers a collaborative environment with competitive benefits.

Benefits

Generous medical care

Insurance and savings plans

Flexible work programs

Development programs and educational support

Qualifications

• 6-8 years of related experience in transfer agency, private equity fund of funds or private equity fund accounting.
• Proficient in email management.
• Candidates must demonstrate initiative and be able to perform well under pressure.

Responsibilities

• Review and assist with private equity transactions.
• Manage daily service delivery and production activities.
• Oversee offshore teams and manage performance tracking.

Skills

Problem solving

Analytical skills

Communication skills

Interpersonal skills

Organizational skills

Time management

Education

Bachelor's degree in finance, accounting, economics or business management

Job description

Why this role is important to us

The Private Market team is focused on providing administrative and analytical solutions to institutional investors in Private Equity and Real Estate. Our team tracks all communications from our clients' General Partners, processes all cash movements, updates investment valuations, captures underlying portfolio company and property details, and provides online tools for performance and exposure reporting.

What you will be responsible for

As Alternatives Admin Services, Vice President you will:

• Review and assist staff with private equity transactions and assist in resolving private equity transactions related queries, audits and other ad hoc financial reports as required.
• Oversee the review, validation, approval and monitoring of the process workflow
• Account for daily management of functional team(s) and manage daily service delivery and production activities performed by staff
• Oversee offshore teams, performance tracking , participation in monthly/quarterly calls, transitioning new funds/business to offshore teams
• Oversee the processing and management of expense and transaction payments for client investments.
• Primary contact and key escalation point for critical operational issues, as well as technical expert to resolve daily problems
• Manage and elevate issues related to Business Unit Shared Services and COEs
• Manage conversions of new business, plan for and review client specific agreements and internal policies
• Ensure appropriate records of daily and monthly activities are complete and maintained
• Identify and implement consistent operational best practices
• Document and review procedures, recommend controls and risk strategies
• Coordinate the implementation of new funds, systems and processes, assist with client conversions and other client projects
• Develop and implement process improvements, effectively manage change to ensure departmental objectives are met
• Promote a risk awareness culture in staff
• Provide coaching and development opportunities to staff
• Ensure self and team anticipates, monitors, actively manages and reports all risk and compliance issues, breaches and suspicious activities
• Act in accordance with Risk Excellence and role model Ethical behavior and decision making as part of our Way Ahead foundation
• Perform other duties as required

Education & Preferred Qualifications

• Competent to Expert with a Bachelor's degree, prefer finance, accounting, economics or business management major
• 6-8 years of related experience in transfer agency, private equity fund of funds or private equity fund accounting.
• Have experience in processing /managing expense and transaction payments for client investments
• Proficient in email management
• Strong problem solving and analytical skills
• Strong communication, interpersonal, and organizational skills, which includes excellent time management and prioritization skills
• Excellent time management and presentation skills (communication to multiple levels (clients, other 3rd parties, executives, peers, subordinates). Flexibility across multiple formats (one on one, town hall, virtual meetings, social, etc)
• Navigate a large, global organization. Build meaningful relationships and develop an effective network
• Ability to communicate with various internal teams to resolve inquiries and understanding when to elevate
• Candidates must demonstrate initiative, be able to perform well under pressure, and simultaneously handle multiple assignments
• Excellent administrative and organizational with the proven ability to multi-task and to work efficiently to meet client deliverables

About State Street

State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.

Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary in locations, but you may expect generous medical care, insurance and savings plans among other perks. You’ll have access to flexible Work Program to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.

Inclusion, Diversity and Social Responsibility. We truly believe our employees’ diverse backgrounds, experiences and perspective are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome the candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift program and access to employee networks that help you stay connected to what matters to you.

State Street is an equal opportunity and affirmative action employer.

Discover more at StateStreet.com/careers

About State Street

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

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