Administrative Support

ecl.vincere.io; Strathmore; On-site; CAD 40,000 - 55,000; Full time

Job summary

A well-established insurance office in Strathmore, AB is seeking an Administrative Assistant for a permanent, in-office position. The ideal candidate will have over 2 years of administrative experience, exemplary communication skills, and a strong attention to detail. Responsibilities include managing the front desk, data entry, and maintaining organized records. This role is perfect for those who thrive in structured environments and enjoy supporting a small team. Apply today for a stable long-term opportunity!

Qualifications

• Minimum 2+ years of administrative experience.
• Experience in the insurance industry is a strong asset.
• Excellent written and verbal communication skills.

Responsibilities

• Filing paper documents and maintaining organized records.
• Performing data entry with accuracy and efficiency.
• Managing mail and courier distribution.

Skills

Organizational skills

Communication skills

Attention to detail

Teamwork

Proactivity

Tools

Microsoft Office

Powerbroker

Job description

ADMINISTRATIVE ASSISTANT – STRATHMORE, AB

Type: In-Office|Permanent Position|Strathmore, AB

About Our Client

We are currently hiring for a newly created Administrative Assistant position with a well-established insurance office in Strathmore, AB. This role is ideal for someone who enjoys both behind-the-scenes work, and reception based tasks, thrives on structure and routine, and is looking for a stable, long-term opportunity in a small team environment.

Please note: This role requires 100% in-office attendance (no remote or hybrid schedule). Hours of work are Monday – Friday 9:00 a.m. – 5:00 p.m. Position is ideal for candidates living in the Strathmore, Chestermere, Calgary and surrounding area.

The Opportunity

As the Administrative Assistant, you’ll be the go-to person who keeps day-to-day operations on track — whether managing the front desk independently or supporting the team behind the scenes. You bring a friendly, helpful presence, strong communication skills, and a sharp eye for detail and accuracy that ensures nothing slips through the cracks.

You’re proactive, detail-driven, and ready to roll up your sleeves to make sure every interaction and process is handled with care and precision.

Key Responsibilities

• Filing paper documents and maintaining organized records.
• Performing data entry with accuracy and efficiency.
• Inputting and updating information in Powerbroker software.
• Managing mail and courier distribution.
• Providing friendly front desk and reception support.
• Ordering and maintaining office supplies.
• Supporting general administrative tasks as needed.

Qualifications

• Minimum 2+ years of administrative experience.
• Experience in the insurance industry is a strong asset.
• Intermediate proficiency with Microsoft Office (Word, Excel, Outlook).
• Knowledge of Powerbroker software is a bonus.
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• Friendly, dependable, and able to work both independently and as part of a team.
• A steady, long-term mindset and a genuine interest in supporting a small office.

If you’re someone who enjoys keeping things organized, thrives in an administrative setting, and values reliability and attention to detail — we’d love to hear from you!

Apply Today

Click Apply to submit your resume and take the next step in your career!

About Us

Executrade is one of Western Canada’s most comprehensive full-service recruitment firms, with over 50 years of expertise in connecting talented professionals with leading organizations.

We are proud to apply principles of diversity, equity, and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent, fostering workplace cultures that thrive on innovation, collaboration, and respect.

In accordance with Canadian immigration laws, priority will be given to Canadian citizens and permanent residents. Learn more: www.cic.gc.ca.