ADMINISTRATIVE SUPPORT CANDIDATE LIST FOR SHORT-TERM CONTRACTS AND TEMPORARY POSITIONS

Memorial University, Newfoundland and Labrador; San Juan de Terranova; On-site; CAD 30,000 - 60,000; Part time

Job summary

A Canadian educational institution is seeking an Administrative Support professional for short-term contractual positions. The role entails general office reception, preparing correspondence, sorting mail, and arranging meetings. Ideal candidates will have 1-3 years of relevant experience and strong organizational and communication skills. Positions may vary in duration, emphasizing flexibility and the ability to multi-task. Applications welcomed from all qualified candidates who can work legally in Canada.

Qualifications

• Minimum 1-3 years experience in clerical, secretarial, or administrative program activities.
• Strong organizational skills, excellent communication skills, and ability to multi-task.
• Willingness to work for short periods of employment.

Responsibilities

• Provide general office reception for a unit.
• Prepare letters, other correspondence, and reports.
• Sort and distribute mail.
• Reply to enquiries via email, in person, or phone.
• Arrange meetings and room bookings.
• Make travel arrangements.

Skills

Strong organizational skills

Excellent communication skills

Ability to multi-task

Education

Completion of a 2-year office or business administration program

Job description

ADMINISTRATIVE SUPPORT

Posting Date: June 16, 2025

POSITION SUMMARY

Memorial University maintains a Candidate List of individuals who are interested in short-term contractual or temporary positions, as they become available. These positions include clerical, secretarial, administrative, accounting, and student support.

DUTIES

• Provide general office reception for a unit.
• Prepare letters, other correspondence, and reports.
• Sort and distribute mail.
• Reply to enquiries via email, in person, or phone from faculty, staff, and students.
• Arrange meetings and room bookings.
• Make travel arrangements.
• Perform other related duties as required.

QUALIFICATIONS

• Minimum 1‑3 years experience in clerical, secretarial, or administrative program activities; or completion of a 2‑year office or business administration program; or equivalent combination of experience and training.
• Strong organizational skills.
• Excellent communication skills.
• Ability to multi‑task.
• Willingness to work for short periods of employment.
• Qualified individuals will be evaluated on academic training, experience, and demonstrated skills and abilities, and must meet the specific requirements for the positions.

CLOSING DATE

December 24, 2025 by 5:00 p.m. NST

EQUITY AND DIVERSITY STATEMENT

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

CONCLUSION

We thank all applicants for their interest; however, only those selected for an interview will be contacted.