Administrative Student

PCL Constructors; Halifax; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading construction company in Halifax is looking for an Administrative Assistant. The role involves managing phone calls, data entry, and support for board meetings. Candidates should have proficiency in MS Office tools and excellent organizational skills, with the ability to work in a fast-paced environment. This position offers a great opportunity to contribute to the administrative team in a vibrant workplace.

Qualifications

• Proficiency in MS Office software is required.
• Excellent communication skills are essential.
• Must be organized and able to multitask.

Responsibilities

• Field telephone calls and handle data entry.
• Assist with board meeting preparations.
• Maintain office supply inventory and handle mail.

Skills

Computer proficiency

Excellent written and verbal communication

Superior organizational skills

Enthusiastic and flexible

Ability to work in a team

Adaptable in fast-paced environments

Tools

MS Outlook

MS Excel

MS Word

MS PowerPoint

Job description

Responsibilities

• Fielding telephone calls, filing, and data entry, typing of various correspondence and formatting of documents.
• Filling in for office receptionist as required.
• Performing a variety of Internet research functions.
• Preparing word documents, spreadsheets, and presentations.
• Assisting with board meeting preparation (i.e. coordination of information, preparing tabs, distribution of board material, room setup, and beverage / food setup).
• Assisting with overflow work from other administrative staff.
• Handling incoming / outgoing mail – relief in mailroom as required.
• Maintaining office supply inventory and orders as appropriate.
• Distribution of electronic invoices.
• Additional support and duties, as required.

Qualifications

• Must be proficient on the computer and have intermediate skills in MS software (Outlook, Excel, Word, PowerPoint).
• Excellent written and verbal communication skills.
• Superior organizational skills and ability to manage multiple tasks effectively.
• Flexible, enthusiastic and energetic.
• Able to work with a diverse workforce and interact professionally with all levels of the organization.
• Able to work with limited supervision in a team environment.
• Willingness to learn and undertake new challenges.
• Adaptable and able to work effectively in a fast paced and rapidly changing business environment.

Next Step

• Please note that candidates who have been selected to move forward to the next stage of the recruitment process will receive an email to complete a short online video interview.