Administrative Office Coordinator

Goway Travel Limited; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A global travel company in Toronto is seeking an Administrative Office Coordinator. The role involves providing administrative support and overseeing building maintenance, communication across offices, and maintaining office supplies. Ideal candidates possess strong organizational skills, communication abilities, and experience in office coordination. This position offers competitive salary, performance incentives, and numerous travel perks.

Benefits

Competitive salary

Performance incentives

Medical and dental coverage

Exclusive travel perks

Training opportunities

Qualifications

• Proven experience in office coordination or administrative role.
• Familiarity with building maintenance and security protocols.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Assist the Office Manager in overseeing building maintenance scheduling.
• Coordinate with property management for security measures.

Skills

Office coordination

Building maintenance knowledge

Excellent communication

Problem-solving

Organizational skills

Tools

Microsoft Office

Job description

Overview

Position: Administrative Office Coordinator

Job Type: Full Time Onsite

Location: Toronto

Reporting to: Executive and Events Manager

Responsibilities

Administrative duties:

• Provide administrative support to ensure efficient operation of the office.
• Organize and schedule appointments, manage calendars, and maintain paper and electronic filing systems, insurance and licensing renewals, and various typing & ad hoc duties.
• Ensure lobby stairwell door is unlocked/locked and lights are turned on/off daily. Lighting over the lobby map to remain on.

Facilities:

• Assist the Office Manager in overseeing building maintenance scheduling, including repairs and issues with elevator, heating & AC, bathrooms, kitchens, coffee machines, recycling and other related items. Act as a liaison between the Office Manager and external vendors when needed and be comfortable meeting with vendors in the Office Manager’s place.
• Collaborate with property management and service contractors with a high level of professionalism for timely and efficient maintenance.
• Seasonal organization and maintenance of the outdoor patio (e.g., managing planters, BBQ, patio furniture).
• Act as the point of contact for internal and external communications on all building matters.

Security and Safety:

• Coordinate with property management for annual fire drills and Emergency evacuation procedures.
• Ensure office security measures are in place and functioning effectively.

Procurement and Supplies:

• Handle purchasing and stocking of office supplies.
• Source information for capital expenditures (furniture and fixtures, renovations, building signage, etc.).
• Conduct and report on monthly inventory of brochure warehouse storage.
• Maintain and run various monthly reports.

Inter-Office Communication:

• Serve as a liaison to the Vancouver office, addressing relevant issues and maintaining consistent communication.
• Contribute to the development and improvement of office policies and procedures.

What we are looking for

• Proven experience in office coordination/management or a similar administrative role.
• Familiarity with building maintenance and security protocols is an asset.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Proactive problem-solving capabilities.
• Strong organizational and time-management skills, attention to detail, and proficiency in office software (e.g., Microsoft Office); excellent written and verbal communication skills.

What to expect

What can you expect from Goway?

Imagine working for a company where your career feels like an adventure. At Goway, you’ll join a global community that supports one another:

• Competitive salary with performance incentives and paid personal days, plus a day off for your birthday each year.
• RRSP matching and comprehensive medical, dental, and vision coverage.
• Continuous learning and industry-leading training to stay at the forefront of travel innovation.
• Exclusive travel perks and discounts on worldwide getaways.
• Opportunities to collaborate across cultures across offices in Toronto, Vancouver, Los Angeles, Manila, Sydney, and beyond.
• Goway is an equal-opportunity employer. We celebrate differences and foster an inclusive workplace. Only shortlisted applicants will be contacted.

How to Apply

If this role feels like your next step, click "Apply Now" to create your profile, upload your CV, and share a few details about yourself. Our talent team reviews every application, and if your experience aligns with our needs, we will reach out to set up the next step.

Recruitment scams & fraud warning

Please beware of suspicious emails or messages from individuals pretending to be Goway recruiters. We will never ask you to install an app during the recruitment process. If you receive such a message, please ignore it and report it to Goway.

About Goway

Founded in Toronto in 1970, Goway is a global travel company with hubs in Vancouver, Los Angeles, Sydney, and Manila. Our team designs travel experiences in more than 115 countries across all seven continents. We are committed to supporting diversity, inclusion, and sustainable tourism. Visit goway for more information.