Administrative & Office Coordinator

Algo Communication USA; Burnaby; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading communications technology company is seeking an Administrative & Office Coordinator to support daily operations at their Vancouver HQ. The ideal candidate will be organized, detail-oriented, and possess strong interpersonal skills. Responsibilities include managing recruitment processes, providing administrative support, and ensuring a positive employee experience. This full-time onsite role requires 2–4 years of relevant experience and comfort in a dynamic environment.

Qualifications

• 2–4 years of experience in office administration or similar roles.
• Highly organized with strong communication skills.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Serve as the first point of contact for onsite support.
• Assist with recruitment and onboarding coordination.
• Support internal employee experience initiatives.

Skills

Organizational skills

Detail orientation

Interpersonal skills

Problem-solving mindset

Tech-savviness

Tools

HRIS or ATS systems (e.g., Rippling)

Job description

Algo is a rapidly growing technology company specializing in the manufacturing and supply of audio and video communication products. Our innovative solutions are designed to make industrial communication safe, simple, and effective. We collaborate with some of the largest technology companies globally to deliver cutting‑edge products to our customers.

As part of our ongoing growth journey, Algo is looking for a positive, self‑motivated, and passionate individual to join our team. We are seeking someone with a strong desire to work in an exciting, fast‑paced, team‑based environment to help us maintain efficient operations across the company.

About the Role

We are looking for a highly organized and proactive Administrative & Office Coordinator to support day‑to‑day operations at our Vancouver HQ. This role is primarily administrative, with responsibility for recruitment support and onboarding coordination, and light People Operations support focused on employee experience.

The successful candidate must be located already in the Greater Vancouver area of BC.

Remote applications and candidates requiring relocation assistance or work sponsorship will NOT be accepted.

70% — Administrative & Office Operations

• Serve as the first point of contact for onsite support and general inquiries
• Maintain office supplies, inventory levels, and ordering
• Support travel bookings and logistics for internal teams
• Manage incoming/outgoing mail, courier services, and deliveries
• Ensure shared spaces, meeting rooms, and office areas remain clean and organized
• Assist with preparing basic correspondence, documents, and general administrative tasks
• Support cheque runs, including printing cheques, stapling invoices, and filing AP invoices
• Provide administrative support to leadership and cross‑functional teams as required
• Coordinate vendor visits, basic maintenance requests, and office service providers (cleaning, HVAC, repairs)

15% — Recruitment / HR

• Post job ads and assist with managing applicants through ATS
• Review resumes for initial alignment and schedule interviews
• Coordinate interview logistics with hiring managers
• Communicate professionally and promptly with candidates
• Support new hire onboarding, including account setup coordination, welcome preparation, building access, and Day 1 logistics
• Prepare onboarding materials and help ensure a positive new hire experience
• Assist with Visa application administration for employees as needed

15% — People Operations Support (Employee Experience)

• Support internal employee experience initiatives
• Participate in the Culture Committee and assist in planning and coordinating culture‑building initiatives and events
• Provide light administrative support to People & Culture for non-confidential tasks

Qualifications

• 2–4 years of experience in office administration, coordination, people operations support, recruitment coordination, or similar roles
• Highly organized, detail‑oriented, and efficient
• Strong communication and interpersonal skills
• Ability to manage multiple tasks and priorities in a fast‑paced environment
• Tech‑savvy; experience with HRIS or ATS systems (e.g., Rippling) is an asset
• Comfortable working full‑time onsite at Algo’s Vancouver HQ

Personal Attributes

• Self‑starter with a proactive and problem‑solving mindset
• Detail‑oriented and committed to accuracy in all tasks
• Adaptable and comfortable working in a dynamic, fast‑paced environment
• Strong interpersonal skills and a team‑oriented attitude