Administrative Coordinator I

American President Lines; Halton Hills; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading logistics provider in Halton Hills, Ontario is seeking an administrative professional to manage compliance duties within a station operations environment. This role includes timekeeping for payroll, training record maintenance, and billing discrepancies resolution. Candidates should have a High School diploma and basic proficiency in Microsoft Office. Join us for a rewarding career with professional development opportunities and a focus on employee wellbeing.

Benefits

Professional Development Opportunities

Continuing Education

Qualifications

• Less than one year related experience.
• Ability to add, subtract, multiply and divide.
• Ability to read, comprehend and write basic correspondence.

Responsibilities

• Functions as station timekeeper for payroll reporting and tracking.
• Coordinates and maintains training records.
• Performs collections-related functions.
• Investigates and resolves billing discrepancies.
• Prints statements and invoices, audits House Air Waybills.
• Tracks and follows up on accounts payable and receivable bills.
• Inputs accounts payable entries into the system.
• Sets up and processes new vendors.

Skills

Basic proficiency in Microsoft Office

Accurate typing skills

Data entry skills

Education

High School Diploma or GED

Job description

CEVA Logistics is one of the leading logistics companies globally, with over 1,500 facilities in more than 170 countries offering a complete range of contract logistics, freight forwarding, transportation and distribution management services. It offers supply chain support, along with logistics consultation, industry specific customization, global level freight management and system implementation. At CEVA, we put people first and we strive for better ways in everything we do; our culture is embodied by Boldness, Imagination, Exemplary and Excellence. With these values at the core of our business, our workplace employs 110,000 diverse, cohesive team members who hold each other accountable and encourage each other to create a safe, and inclusive work environment.

YOUR ROLE

Performs administrative duties related to compliance issues in a station operations environment. Models and acts in accordance with our guiding principles and core values.

WHAT ARE YOU GOING TO DO?

• Functions as station timekeeper for reporting, tracking and processing payroll.
• Coordinates and maintains training records.
• Performs collections related functions.
• Investigates and resolves billing and customer invoicing discrepancies.
• Prints statements and invoices, runs reports, researches rate disputes, processes invoice reprints and audits House Air Waybills and Bill of Lading's.
• Investigates and resolves past due accounts payable and receivable bills; and tracks and follows up to ensure bills/payments are received and timely processed.
• Inputs accounts payable entries into system.
• Sets up and processes new vendors.

WHAT ARE WE LOOKING FOR?

Education and Experience

• High School Diploma or GED; Less than one year related experience.

Skills

• Basic proficiency in Microsoft Office, internet, web-based and job specific software applications. Accurate typing skills and/or data entry skills. Ability to add, subtract, multiply and divide.

Characteristics

• Responds promptly and professionally to customer needs. Ability to read, comprehend and write basic correspondence.
• Ability to identify and resolve problems in a timely manner.

WHAT DO WE HAVE TO OFFER?

With a genuine culture of recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package with a focus on your wellbeing. We are a team in every sense, and we support each other and work collaboratively to achieve our goals together.

It is our goal that you will be compensated for your hard work and commitment, so if you’d like to work for one of the top Logistics providers in the world then let’s work together to help you find your new role.

ABOUT TOMORROW

We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. This role can be the first step on your career path with us. You can stay in the same job family, find a new family to grow in (an almost limitless number of options) or find your own path. Join CEVA for a challenging and rewarding career.

At CEVA we are committed to creating a safe and healthy work environment.

• Professional Development Opportunities
• Continuing Education

CEVA is an equal opportunity employer who agrees not to discriminate against any employee or job applicant and is committed to a diverse and inclusive workforce. Accommodations are available upon request for candidates with disabilities taking part in all aspects of the selection process. We thank all candidates for applying, however, only successful candidates will be contacted for an interview.