Administrative Assistant to the Executive Director - (223057)

Island Health; Victoria; On-site; CAD 50,000 - 70,000; Full time

Job summary

A regional health authority is seeking an experienced Administrative Assistant to provide expert support to the Executive Director. This role involves coordinating information flow and ensuring timely administrative services. Candidates should have 7 to 10 years of senior administrative experience, preferably in health care, and possess excellent interpersonal, oral, and written communication skills. The ideal candidate will adapt to dynamic environments and demonstrate strong teamwork while maintaining organizational skills.

Qualifications

• 7 to 10 years of related senior administrative experience in a large complex organization.
• Experience in the Health Care field is preferred.

Responsibilities

• Provide expert administrative and secretarial support to the Executive Director.
• Coordinate the flow of information and delivery of administrative services.
• Keep the Executive Director apprised of current issues and activities.

Skills

Interpersonal skills

Oral communication

Written communication

Teamwork

Proactive problem-solving

Education

High school graduation and additional coursework in office or business administration

Tools

MS Office

Windows

Word

Excel

PowerPoint

MS Project

Outlook

Job description

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Administrative Assistant provides expert administrative and secretarial support to the office of the Executive Director (ED). Responsibilities include coordinating the flow of information, ensuring accurate and timely delivery of administrative services including keeping the ED apprised of current issues and activities within the Portfolio.

QUALIFICATIONS

A level of education, training and experience equivalent to high school graduation plus additional related course work in office or business administration and 7 to 10 years related senior administrative experience in a large complex organization, preferably in the Health Care field.

SKILLS AND ABILITIES

• Proven ability to work in a dynamic environment with a variety of disciplines to maintain and foster good working relationships.
• Good interpersonal skills, including tact and diplomacy, in dealing with a variety of work situations, hospital staff, board members, government representatives, community agency personnel and the general public.
• Excellent oral and written communication skills.
• Strong sense of teamwork.
• Strong computer skills and extensive knowledge of the following applications:
  • MS Office, Windows, Word, Excel, PowerPoint, MS Project, Outlook
  • Aptitude to be proactive requiring minimum direction
  • To anticipate and resolve issues before they escalated
  • Capable of decision making/problem solving within predetermined guidelines
  • Organizational skills and ability to work independently
  • Work under pressure with short turnaround times; flexibility to ensure deadlines are accommodated

https://jd.viha.ca/JD3029.pdf