Administrative Assistant (Thunder Bay or North Bay, ON)

Enbridge; North Bay; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading energy company is seeking an Administrative Assistant to support regional operations. The ideal candidate will have strong organizational skills and experience with various internal systems. Responsibilities include managing schedules, coordinating meetings, and overseeing office functions. Candidates must have at least 3 years of experience and a post-secondary education in Business Administration.

Qualifications

• 3+ years experience in an administrative or executive assistant role.
• Ability to learn internal systems quickly.
• Strong organizational and time management skills.

Responsibilities

• Manage calendars, travel, correspondence, and expense reports.
• Oversee telephone reception and office operations.
• Coordinate meeting logistics and maintain distribution lists.

Skills

Organizational skills

Communication skills

Critical thinking

Time management

Tech-savvy

Education

Post-secondary education in Business Administration

Tools

SAP

Workday

SailPoint

SharePoint

Power BI

MS Office Suite

Job description

Job Overview

Enbridge is hiring an Administrative Assistant in partnership with Raise, a leading recruitment firm specializing in IT, Technical, and Engineering staffing. This role supports regional operations and requires a highly organized, tech-savvy professional who thrives in a fast-paced environment and can manage multiple internal systems. When you apply, Raise will review your application within 48 hours and contact qualified applicants for interviews.

Work options: On-site

• 1-Year Contract
• Pay Rate: $22 - $24/hour, depending on experience
• Onsite: Thunder Bay, ON P7B 6M4 or North Bay, ON P1B 8K7

The primary pay rate is based on T4 classification; however, we will also consider applications from candidates interested in an INC classification, where applicable.

Job Summary

Join our dynamic team as an Administrative Assistant, where you''ll be instrumental in ensuring the seamless operation of our regional activities. This role demands a highly organized, tech-savvy professional who excels in a fast-paced environment and is adept at managing multiple internal systems.

Key Responsibilities

• Executive & Operational Support: Efficiently manage calendars, travel arrangements, correspondence, expense reports, vacation schedules, and safety training tracking for the Operations Manager and Leadership Team. Coordinate internal and external meetings, handling invites, agendas, presentations, minutes, logistics, and follow-ups for events such as Operational Reviews, Town Halls, and Leadership Meetings. Maintain internal communication channels and serve as a liaison with key external contacts.
• Office & Facilities Management: Oversee telephone reception for both internal and external regional office needs. Act as the primary contact for office operations, including mail, service contractors, office supply orders, and building maintenance. Ensure smooth day-to-day office functionality and coordinate with REWS and building services for repairs and service tickets.
• Regional Team Coordination: Maintain and update distribution lists, phone directories, and SharePoint/Team sites. Coordinate meeting logistics, including invites, agendas, presentations, minutes, room setup, AV support, and meals/refreshments. Manage Duty Manager and Supervisor rotations. Consolidate and distribute materials, reminders, and updates (e.g., SAP requirements).
• Budget & Expense Administration: Assist with SAP entries, centralized SRO tracking, and expense submissions for supervisory staff. Manage specific invoice processing.
• Technical & Systems Support: Process SailPoint and system access requests. Provide Power BI reporting as needed. Support server issues and office equipment troubleshooting. Handle service request orders and general clerical support.
• Learning & Onboarding: Act as Workday Learning Administrator, editing offerings, pulling reports, and updating ILT completions. Support onboarding processes and administrative learning functions.
• Community Investment & Stakeholder Engagement: Provide quarterly spend updates and updates for regional leadership meetings. Coordinate Project Zero and Project Assist submissions and media announcements. Support municipal advisors regarding community investment. Assist internal and external stakeholders with event coordination.
• Additional Duties: Participate in internal committees, projects, and initiatives as required. Perform other administrative tasks as assigned.

Minimum Qualifications

• At least 3 years of experience in an administrative, executive assistant, or similar role.
• Post-secondary education in Business Administration or a related field.
• Proven ability to quickly learn and navigate multiple internal systems (e.g., SAP, Workday, SailPoint, SharePoint, Power BI, MS Office Suite, etc.).
• Strong organizational and time management skills with the ability to work and prioritize tasks independently.
• Excellent communication and interpersonal skills, with the ability to work collaboratively with cross-functional teams.
• High attention to detail and accuracy in documentation and reporting.
• Comfortable working onsite and supporting a regional team virtually across multiple locations.
• Critical thinker with effective decision-making skills.
• Discretion and professionalism when handling sensitive information.
• Ability to travel approximately once per month throughout Northern Ontario.

Please note: Successful applicants will be employees of Raise, working at Enbridge facilities with both Enbridge and contract employees.

Applying with Raise: Raise is an established IT and engineering hiring firm with over 60 years’ experience connecting talented candidates with meaningful work. When you apply, you’ll get more than just a chance at a great job—you’ll become part of a vast network of employers that are always changing.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at [phone] or [e-mail]

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