Administrative Assistant, Real Estate Investments

PSP Investments; Montreal; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A prominent investment firm in Montreal is seeking an Administrative Assistant for Real Estate Investments. This role involves providing essential administrative support to Managing Directors and the Infrastructure Investments team, managing complex travel arrangements, and maintaining efficient filing systems. The ideal candidate should possess strong organizational skills, a background in a professional environment, and proficiency in both English and French. The position offers a competitive benefits package, including career development opportunities and a hybrid work model.

Benefits

Career development investment

Comprehensive group insurance plans

Competitive pension plans

Unlimited virtual healthcare services

Gender-inclusive paid family leave

Qualifications

• Relevant experience in a similar position, preferably in a financial or professional environment.
• Experience in proofreading and editing.
• Good capacity in learning new technologies to become proficient with day-to-day systems.

Responsibilities

• Perform all administrative duties for the Managing Directors.
• Schedule and manage complex travel arrangements.
• Coordinate meetings and videoconference calls.

Skills

Strong communication skills

Attention to detail

Client service approach

Problem-solving

Multitasking

Proficiency in English and French

Education

Bachelor's degree

Tools

Microsoft Office 365

Concur

Job description

ABOUT US

We’re one of Canada’s largest pension investors, with CAD$299.7 billion of net assets as of March 31, 2025.

We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force. Headquartered in Ottawa, PSP Investments has its principal business office in Montréal and offices in New York, London and Hong Kong.

Capturing and leading complex global investments requires us to work as one to seize valuable opportunities, in close collaboration with some of the world’s top companies. At PSP Investments, you’ll join a team of motivated and engaged professionals, dedicated to propelling our organization further than ever before.

ABOUT YOUR ROLE

As an Administrative Assistant, Real Estate Investments, you’ll:

• Perform all administrative duties for the Managing Directors you will be assigned to and in support to the Infrastructure Investments team as maybe required, including for example, calendar management, the planning of agendas, meetings, appointments and conferences and electronic filing

• Schedule and manage complex travel arrangements for the Real Estate Investments team in accordance with internal policies, respecting itineraries or other duties related to supporting professionals who travel

• Coordinate meetings and videoconference calls with internal / external stakeholders and circulate required documents

• Prepare expense reports for Managing Directors in a timely manner and assist other team members with finalization / validation of reports as required

• Maintain Managing Director’s contact database ensuring contact lists are updated regularly

• Ensuring contacts are entered in CRM (Deal Cloud) and inputting data, prompting MDs to maintain regular usage

• Proactively develop an internal network to assist with and be resourceful for progress and delivery on matters arising with a good level of autonomy

• Create and maintain filing systems

• Demonstrate an ability to understand relevant corporate policies and ensure appropriate application

• Ensure that requests for action or information are relayed to the appropriate persons within the team

• Lead event planning for the Montreal Real Estate Investments Team

• Assist team members’ ad hoc requests to help facilitate them

• Cover for the other Administrative Assistants during vacation periods

WHAT YOU’LL NEED

• Bachelor’s degree, an asset

• Relevant experience in a similar position, preferably in a financial or professional environment

• Advanced knowledge of Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams (Live Meetings), OneDrive) and other department specific systems. Experience with Concur, and travel agency providers, an asset

• Strong communication skills, both written and spoken

• Experience in proof reading and editing

• Excellent client service approach and ability to respond in a timely and positive manner to unexpected requests

• Ability to identify, analyze and solve problems and to escalate appropriately with a solution-oriented approach

• Aptitude for processing detailed information with great accuracy and attention to detail by using specific approaches and tools for checking outputs

• Ability to prioritize and multitask multiple concurrent tasks to support the Managing Director and team members

• Good capacity in learning new technologies to become proficient with day-to-day systems to perform assigned tasks

• Proficiency in English and French (or willingness to learn) (frequent interactions in English with PSP employees based in our offices in Hong Kong, London and New York, and interactions in French with employees in our local offices in Montreal and Ottawa)

We offer a tailored employee experience and competitive total rewards and benefits package* designed to attract and retain global diverse talent, reward performance, and reinforce business strategies and priorities. Beyond salary and incentive pay eligibility, you have access to:

• Investment in career development

• Comprehensive group insurance plans

• Competitive pension plans

• Unlimited access to virtual healthcare services and wellness programs

• Gender-inclusive paid family leave policy: up to 26 weeks for primary caregivers, 5 weeks for secondary caregivers

• A personalized family-building support, from pre-pregnancy to menopause, with available financial assistance

• Vacation days available on day one with additional days on milestone service anniversaries, and summer Friday afternoons off

• A hybrid work model with a mix of in-office and remote days

*Benefits package may vary based on your employee type.

At PSP Investments, we aim to provide a workplace where everyone feels valued, safe, respected and empowered to grow. As part of this leadership commitment, we strongly encourage applications from all qualified applicants and strive to offer an inclusive and accessible candidate experience. If you require any accommodation for any part of the recruitment process, please let us know.

Visit us on www.investpsp.com/en/

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