Administrative Assistant / Office Coordinator

GEI Consultants; Vaughan; On-site; CAD 30,000 - 60,000; Full time

Job summary

A well-established consulting firm in Vaughan is looking for an experienced Administrative Assistant to provide administrative support and coordinate office operations. The ideal candidate will manage front office duties, oversee inventory, and support the management team with various tasks. This role requires excellent organizational skills and a strong proficiency in MS Office. Competitive compensation is offered, along with career development opportunities and flexible work arrangements.

Benefits

Market-Competitive Compensation

Career development opportunities

Flexible work arrangements

Qualifications

• 3-5 years of related administrative/office coordination experience.
• Ability to work independently as well as in teams.
• Knowledge in MS Office applications.

Responsibilities

• Manage front office traffic, phones, and packages.
• Oversee office operations including inventory and scheduling.
• Support Senior Management Team with administrative tasks.

Skills

Organizational skills

Professionalism

MS Word

MS Excel

Adobe Acrobat

Editing skills

Education

Bachelor’s degree in business administration, marketing, or similar

Job description

Administrative Assistant /Office Coordinator

AdministrationVaughan,Ontario
Salary: CAD 25.00 - 30.00 Hourly

GEI Consultants Canada is seeking a highly organized and detail-oriented Administrative Assistant to support operations at our Vaughan office. This role plays a critical part in ensuring the efficient functioning of the office by providing administrative, coordination, and clerical support to both technical and management teams within a professional engineering consulting environment.

The successful candidate will demonstrate strong organizational skills, professionalism, and the ability to manage multiple priorities while maintaining a high standard of accuracy and confidentiality.

• Responsible for front office traffic, phones, and packages.
• Oversee office operations: inventory, order supplies, maintenance, organization, scheduling etc.
• Vendor management, purchasing, invoice processing, and generating reports.
• Senior Management Team and Staff support: assist team of professionals with miscellaneous administrative tasks.
• Project and proposal support: review, edit, and format extensive documents.
• Event planning, coordination, and hosting.
• Shipping & receiving.
• Meeting coordination: reserve space, set up AV, order food, room setup and cleanup etc.
• Computer savvy and technical troubleshooting.

Minimum Qualifications

• 3-5 years of related administrative/office co-ordination experience.
• Must be able to work independently as well as in groups.
• Knowledge in MS Word, Excel, and Adobe Acrobat.
• Excellent grammar, writing, formatting and editing skills.
• Previous experience in an engineering/planning firm would be an asset.
• Bachelor’s degree in business administration, marketing, or similar preferred.
• Valid driver’s license.
• Physical and environmental requirements for this position are available upon request.

We are GEI.

Some of the world’s most pressing problems – from climate change to sustainable development, to critical infrastructure and the future of our energy supply – need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow.

We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients’ most complex challenges.

With several offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry. See all our office locations here .

In 2023, GEI merged with GM BluePlan, an Ontario-based engineering, management, and technology consulting company. The merger adds GM BluePlan’s nationally recognized expertise in asset management and infrastructure planning to the GEI family, furthering our growth and expansion in Canada.

Employee-owned. Employee-focused.

As an employee-owned company, our employees support our flat leadership structure, have a say in how our business operates and benefit from our financial success. We are committed to employee growth with career development opportunities, competitive total rewards, a well-being program, flexible work arrangements and more. Our company culture is driven by our 4 Cs – we are Client-Centered, Curious, Collaborative, and Community Minded – which support our focus on sustainability, safety, diversity, equity and inclusion. Get to know us better by visiting GEI’s career sitehere .

GEI’s Total Rewards Package Includes

• Market-Competitive Compensation
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