Administrative Assistant IV

Affirm; Remote; CAD 90,000 - 130,000; Full time

Job summary

A modern credit company is seeking an Administrative Assistant to support two Vice Presidents. The role includes calendar management, meeting preparation, and event coordination, all while working closely with the Product and Design Teams. The ideal candidate should have over 2 years of relevant experience, strong organizational skills, and the ability to thrive in a fast-paced environment. This position is primarily remote, with occasional office requirements.

Benefits

100% subsidized medical coverage

Employee stock purchase plan

Flexible Spending Wallets

Competitive vacation and holiday schedules

Qualifications

• Experience at a rapidly growing company.
• Ability to navigate and thrive in a fast-paced environment.
• Professionalism and confidentiality.

Responsibilities

• Support two Vice Presidents with administrative needs.
• Manage calendars and schedule meetings across time zones.
• Coordinate team meetings and prepare documents.

Skills

2+ years of relevant administrative experience

Strong work ethic

Highly organized

Ability to work independently

Good judgment

Ability to deal with conflict

Tools

Google Suite

Microsoft Office

Zoom

Navan

Job description

Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest.

We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support two Vice Presidents on our Product and Design Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible.

Reporting to the lead Executive Assistant on the Product Team, you will partner with your leaders, collaborate closely with the affirm Leadership Support Team, and be a valuable team specialist and individual contributor.

What You’ll Do

• Support two Vice Presidents with their respective administrative needs
• Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
• Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
• Managing executive schedules to ensure sufficient time for task completion
• Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
• Event planning and coordination, including for working onsite/offsite meetings and team building events
• Additional administrative functions such as submitting expense reports and travel coordination (both via Navan), preparation of documents and presentations (using Google Suite), basic team travel and expense budget reconciliation, and ad-hoc special projects
• Partner with the Leadership Support Team to coordinate across the wider affirm team
• Occasional travel will be required

What We Look For

• 2+ years of relevant administrative experience
• Ability to work independently as well as across various teams
• Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment
• Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
• Strong work ethic, professionalism, confidentiality, and good judgment
• Ability to deal with conflict as well as give and receive feedback diplomatically
• Highly organized and resourceful, able to juggle and multitask, with acute attention to detail and follow through

Pay Grade - I

Equity Grade - 2

Employees new to affirm typically come in at the start of the pay range. affirm focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job-related skills.

Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents.)

CAN base pay range per year: $90,000 - $130,000

Affirm is proud to be a remote-first company! The majority of our roles are remote and you can work almost anywhere within the country of employment. affirmers in proximal roles have the flexibility to work remotely, but will occasionally be required to work out of their assigned affirm office. A limited number of roles remain office-based due to the nature of their job responsibilities.

Benefits

• Health care coverage - affirm covers all premiums for all levels of coverage for you and your dependents
• Flexible Spending Wallets - generous stipents for spending on Technology, Food, various Lifestyle needs, and family forming expenses
• Time off - competitive vacation and holiday schedules allowing you to take time off to rest and recharge
• ESPP - An employee stock purchase plan enabling you to buy shares of affirm at a discount

We believe it’s on us to provide an inclusive interview experience for all, including people with disabilities. We are happy to provide reasonable accommodations to candidates in need of individualized support during the hiring process.

[For U.S. positions that could be performed in Los Angeles or San Francisco] Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative for Hiring Ordinance, affirm will consider for employment qualified applicants with arrest and conviction records.

By clicking "Submit Application," you acknowledge that you have read affirm's Global Candidate Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as described therein.