Administrative Assistant – HR & Reception

Devcore; Mission; On-site; CAD 30,000 - 60,000; Part time

Job summary

A real estate development firm in Mission is seeking an Administrative Assistant – HR & Reception for a part-time role focused on document management, recruitment support, and office administration. Ideal candidates should have a degree in administration and experience in administrative support, capitalizing on their bilingual proficiency in French and English while assisting in various HR activities. The position offers competitive compensation in a stimulating work environment.

Benefits

Dynamic and stimulating work environment

Opportunities for professional growth

Competitive compensation and benefits package

Qualifications

• Minimum of 2 years of experience in administrative support.
• Previous training or experience in real estate sales or rentals.

Responsibilities

• Prepare, review, and format various documents and communications.
• Support recruitment activities and coordinate interviews.
• Maintain and organize up-to-date employee records.

Skills

Excellent command of French

Good knowledge of English

Strong proficiency with Microsoft Office Suite

Excellent organizational skills

Ability to work effectively under pressure

Team spirit

Education

Degree in administration, secretarial studies, or related field

Tools

Microsoft Office Suite

Job description

Overview

Reporting to the Human Resources Department, the Administrative Assistant – HR & Reception plays a key role in file management and supporting the company’s activities. Proactive and well-organized, she ensures diligent follow-up on the files under her responsibility and contributes to the efficiency of operations. In addition, she manages the reception desk two days a week, helping to ensure the smooth running of the office.

Main Responsibilities

• Prepare, review, and format various documents, emails, and internal communications.
• Support recruitment activities, including job postings, applicant follow-ups, and interview coordination.
• Participate in the onboarding of new employees: preparing files, employment documents, and welcoming new hires.
• Maintain and organize up-to-date employee records.
• Assist in preparing training sessions, HR meetings, and internal events.
• Oversee the administrative follow-up of absences, vacations, and other HR forms.
• Manage and update group insurance, employee benefits, and equipment loans.
• Communicate relevant information to the Payroll department.
• Provide occasional administrative support to management, including the President and the Corporate Controller.
• Replace the receptionist as needed (two days per week).
• Perform any other administrative or general office tasks required by the company.

Required Profile

• Degree in administration, secretarial studies, office management, business management, or a related field.
• Minimum of 2 years of experience in administrative support.

Skills and Qualifications

• Excellent command of French (spoken and written) and good knowledge of English.
• Strong proficiency with Microsoft Office Suite and ease with digital tools.
• Autonomy, thoroughness, discretion, and a strong sense of confidentiality.
• Excellent organizational skills and attention to detail.
• Ability to work effectively under pressure and meet deadlines.
• Team spirit and professionalism.
• Previous training or experience in real estate sales or rentals.
• Excellent oral and written communication skills.
• Organizational skills and autonomy.
• Ability to manage multiple projects simultaneously.
• Proficiency with IT tools and ad publishing platforms.

What We Offer

• Dynamic and stimulating work environment.
• Opportunities for professional growth and career development.
• Competitive compensation and benefits package.

Want to be part of a team committed to change? Join us! We look forward to meeting you.

About Devcore

With 25 years of experience, Devcore is a leader in real estate development, construction, and asset management, with a portfolio totaling nearly $500 million in Quebec and Ontario.

In recent years, Devcore has also stood out for its commitment to humanitarian causes, particularly in the fields of immigration and homelessness prevention.

Our real estate development team is composed of dedicated, creative, and determined professionals who play a key role in the success of every project. Driven by innovation and best practices, they help create dynamic living spaces and vibrant communities!

Mission To offer a dynamic living environment that enhances quality of life by seamlessly integrating cutting-edge technologies, sustainable products, and modern facilities while fostering a strong sense of community.

Values

Innovation: Encourage innovation and excellence in all aspects of our work by adopting advanced technologies and practices.

Integrity: Act with honesty and transparency in all our transactions and professional relationships.

Sustainability: Design and build projects that respect the environment and promote long-term sustainable development.

Social Responsibility: Positively contribute to the communities in which we operate, considering social, economic, and environmental needs.

Safety: Prioritize safety on all our sites by creating secure work environments for our employees and partners.

Type of Employment

Temporary Part-Time (8 to 10 months) – 3 to 4 days per week

Perfect timing! Remarkable people are what make our company excellent.

We sincerely thank you for your trust and interest in Groupe Devcore.

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