Administrative Assistant- Finance

Mchigeeng; Ottawa; On-site; CAD 40,000 - 55,000; Full time

Job summary

A regional administration office in Ontario is seeking an Administrative Assistant to provide comprehensive support to the Director of Finance. The role requires excellent communication skills, familiarity with Microsoft Office applications, and knowledge of the Anishinabek culture. Responsibilities include organizing meetings, preparing correspondence, maintaining records, and supporting the finance team. Applicants must submit a cover letter, resume, and references. The position is full-time and permanent.

Qualifications

• Minimum of two years related work experience and training.
• Must have knowledge and/or experience with the language and culture of the Anishinabek.
• Ability to maintain confidentiality.

Responsibilities

• Provide administrative support to the Director of Finance.
• Organize and respond to requests and inquiries.
• Prepare correspondence for the Director of Finance.

Skills

Knowledge of Microsoft Word

Knowledge of Microsoft Excel

Knowledge of Microsoft PowerPoint

Knowledge of Microsoft Outlook

Excellent communication skills

Customer Service Training

Education

OSSD

Job description

Department: Finance

Classification/Level: Clerical & Administrative (CA-3)

Position Status: Full-Time

Employment Status: Permanent

Position Summary

The position will provide administrative support to the Director of Finance. The position is assigned to providing a broad range of secretarial and clerical services (i.e. word processing, routine records, and central file management system, organizing events).

Reporting Relationship

The Administrative Assistant will work under the direction of the Director of Finance.

ESSENTIAL FUNCTIONS

• Prepare internal and external correspondence, presentations, and other documents that are required.
• To prepare and organize the Finance Manager’s meeting schedules and packages
• Research, create and edit presentations, make travel reservations and complete registrations for seminars, and maintain a network data base.
• Organize, respond, and keep track of requests and inquires
• Highly involved in preparing and scheduling meetings by preparing the agenda and packages for the meetings, record minutes and submit minutes for approval, distribute minutes; Follow up with motions; Review and edit reports for the meetings; Prepare correspondence for the Director of Finance and meeting members; Prepare member’s honorariums
• Assist with the preparation of newsletters, AGM, community meetings/events, financial, narrative, and statistical reports
• Develop file management procedures manual for efficiency and effectiveness for the retrieval of stored documents
• Assist with work assignments for special projects
• Maintains records of staff timesheets
• Assist with preparing Payroll when required
• Provide Administrative support to the Finance team
• All work performed will be in accordance to M’Chigeeng First Nation Policy & Procedures
• Perform any other task related to this position judged necessary

Qualifications

Preferred

• OSSD with a minimum of two years related work experience and training
• Must have knowledge and/or experience with the language, culture, history and customs of the Anishinabek
• Customer Service Training
• Must have working knowledge office procedures, file management and policy development
• Must have good working knowledge of Microsoft Word, Excel, Power Point and Outlook
• Ability to maintain a high degree of confidentiality
• Excellent communication skills, written, verbal and public relations

Criminal Reference Check (CRC)

Rationale: M’Chigeeng First Nation is in a position of trust to its band members and is committed to providing a safe and secure work environment. Applicants must have record clear and/or dated of convictions relating to fraud, drugs, assault, and theft. The CRC must be current (30 days) and must be an original.

Credit Check

As a condition of employment, this position may be subject to the successful completion of a satisfactory credit check.

Interested applicants must submit COVER LETTER, RESUME, THREE (3) CURRENT REFERENCES (2 Work-Related references from a direct supervisor/manager and 1-character reference that will be contacted upon a successful interview) and education certifications to:

Open Until Filled

Apply Here

Administrative Assistant
[e-mail]
c/o Human Resources
P.O. Box 333 M’CHIGEENG, ON P0P 1G0 (Fax [phone])