Administrative Assistant, Corporate Finance (Finance) (TeleworkHybrid)

CBC / Radio-Canada; Ottawa; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A leading broadcasting organization in Ottawa is seeking an Administrative Assistant for Corporate Finance. This role involves providing executive support, managing complex tasks, and requires fluency in both English and French. The successful candidate will excel in a fast-paced environment and possess strong organizational skills. This permanent position offers the flexibility of hybrid work arrangements.

Qualifications

• 3 years of administrative experience at the Executive level.
• Must be fluently bilingual in English and French.
• Highly developed administrative and organizational skills.
• Ability to work flexible hours and overtime if required.

Responsibilities

• Provide administrative support to the Executive Director Corporate Finance.
• Manage complex emails, calendar, and agenda.
• Coordinate travel arrangements and manage expense reports.
• Assist with materials preparation for senior management.

Skills

Data Entry

Financial Services

Debits & Credits

Math

QuickBooks

Accounting

Office Experience

Securities Law

Microsoft Excel

Administrative Experience

Negotiation

Bookkeeping

Education

University education or equivalent

Tools

G Suite

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SAP

TEMS

LiveLink

Job description

Overview

Position Title: Administrative Assistant Corporate Finance (Finance) (Telework / Hybrid)

Status of Employment: Permanent

Position Language Requirement: English French

Language Skills: English (Reading - C - Advanced) English (Speaking - C - Advanced) English (Writing - B - Intermediate) French (Reading - C - Advanced) French (Speaking - C - Advanced) French (Writing - B - Intermediate)

Work at CBC / Radio-Canada

At CBC / Radio-Canada we create content that informs entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values which include creativity integrity inclusiveness and relevance.

Do you think you have the ability and drive to keep up with this exciting ever-changing industry? Whether it be in front of the camera on air online or behind the scenes you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

Unposting Date: 59 PM

This is a hybrid role with a mix of in-office and remote work. Work arrangements will be discussed with hiring managers per departmental guidelines.

Your role

We are looking for an enthusiastic and dynamic person to provide administrative support specifically for the Executive Director Corporate Finance. You will be working in an ever-changing fast paced and demanding environment where the ability to see the big picture flexibility juggle priorities and activities to meet short externally imposed deadlines is mandatory.

Responsibilities include:

• Complex emails calendar and agenda management.
• Time management and preparation of necessary background materials prior to appointments and meetings.
• Travel arrangements and coordination of travel expense reports and tracking.
• File management and organization.
• Coordination of new hire administration / transactions and execution of orientation.
• Invoice management and budget tracking.
• Complete expense claims creation / validation for the Corporate Finance team.
• Assists with coordination preparation and finalization of a variety of materials including internal correspondence and presentations to senior management the audit committee and external contacts.
• Anticipate and solve problems and handle critical tasks for the office of the Executive Director as required while maintaining a consideration for potential impact on other areas of the Corporation.
• Ensure information and inquiries are directed and processed quickly and efficiently.
• Support the Corporate Finance team with team meeting planning coordination and execution.
• Work with confidential and sensitive information.
• Manage all inventories for office supplies equipment and related materials.
• Manage vacation sick leave and special leave for all of Corporate Finance.
• Managing boardroom reservations and videoconference bookings.

Qualifications

• University education or equivalent as well as 3 years in administrative experience at the Executive level.
• Must be fluently bilingual.
• Superior knowledge of and experience with computer applications; specifically G Suite Word Excel and PowerPoint.
• Knowledge of SAP / TEMS and LiveLink is an asset.
• General knowledge of CBC / Radio-Canada.
• Able to communicate clearly and effectively.
• Highly developed administrative and organizational skills.
• Be proactive have sound judgment and initiative.
• Strong ability to handle multiple priorities work under pressure and meet tight deadlines.
• Accuracy and attention to detail are essential.
• Manage confidential files and correspondences.
• Requires the ability to comprehend and act on complex and sensitive matters.
• Must be able to act independently.
• Professional tact and diplomacy are essential.
• Ability to work flexible hours and overtime (if required).
• Candidates may be subject to skills and knowledge testing.

We thank all applicants for their interest but only candidates selected for an interview will be contacted.

As part of our recruitment process candidates who advance to the next step will be asked to complete a background check. This includes : A mandatory Criminal record check. Other background checks may be conducted based on the operational requirements of the position.

CBC / Radio-Canada is committed to being a leader in reflecting our country\'s diversity. That\'s because we can only create and tell the stories that connect Canadians by having a workforce that mirrors the ever-changing makeup of our country. That\'s why we as an employer value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued but also extend to and pervade all the services we provide as Canada\'s public broadcaster. For more information visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process please inform us as soon as possible by sending an e-mail to .

You are invited to consult and familiarize yourself with our Code of Conduct which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest; if you become an employee it will be important to inform us as quickly as possible of any situation that because of your hiring constitutes or could appear to constitute a conflict of interest.

Primary Location: 2415 Richardson Side Road Carp Ontario K0A 1L0

Number of Openings: 1

Work Schedule: Full time

Key Skills: Data Entry, Financial Services, Debits & Credits, Math, QuickBooks, Accounting, Office Experience, Securities Law, Microsoft Excel, Administrative Experience, negotiation, Bookkeeping

Employment Type: Full-Time

Experience: years

Vacancy: 1