Administrative Assistant

Manitoba Hydro; Winnipeg; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading energy provider in Winnipeg is seeking a permanent Administrative Assistant to provide crucial support to the Director and drive alignment on administrative matters. Responsibilities include preparing board reports, managing communications, and facilitating business planning activities. The ideal candidate will have strong organizational skills and experience with Microsoft Office 365 and SAP, along with the ability to handle confidential matters with discretion.

Qualifications

• Exceptional verbal and written communication skills.
• Proficiency with SAP and Microsoft M365 is considered an asset.
• Ability to handle sensitive and confidential matters with discretion.

Responsibilities

• Support the Director in preparing executive reports and recommendations.
• Manage information flow and expedite high-priority matters.
• Facilitate divisional business planning activities.

Skills

Organizational skills

Excellent communication skills

Interpersonal skills

Resourcefulness

Judgment and professionalism

Education

Grade 12 with four years of related experience

Grade 12 with business/administrative courses and three years of experience

Tools

Microsoft Office 365

SAP

PowerBI

SharePoint Online

Job description

FULL-TIME

Position Overview

We are seeking a permanent Administrative Assistant to join our Transmission Operations & Maintenance Division in Winnipeg, Manitoba.

Responsibilities

• Support the Director in the preparation of VP and board reports, executive and board recommendations, briefing notes, and other materials used in making decisions and for approval, as well as various presentations and communications.
• Leverage technology to manage the flow of information, scrutinize and direct matters to the appropriate areas within the division, expedite matters of high priority and confidential nature on the Director's behalf where required, and draw attention to deadlines and urgent matters for the Director and Managers.
• Collaborate with the Operations VP Executive Assistant and the Operations Divisional Admin Assistants to drive alignment across the business unit on administrative matters, the application of technology, communication planning, and process improvement initiatives.
• In collaboration with the Transmission Operations & Maintenance Leadership Team, facilitate and support the divisional business planning activities, including the development of strategies, performance measures, performance targets, and quarterly reviews.
• Arrange meetings, appointments, seminars, and functions as required for the Director and Managers, including the preparation and distribution of agendas and minutes, booking conference rooms, and making travel arrangements. Reconcile credit card statements for the Directors office.
• Actively participate as a member of the Transmission Operations & Maintenance Leadership Team, maintain an understanding of divisional issues and required action, perform special assignments, develop and present information to the management team on evolving issues and trends, and participate in and/or lead cross divisional or cross-functional process improvement teams.

Qualifications

• Grade 12, plus four years of related experience;
• Grade 12, plus successful completion of business/administrative courses and three years of related experience.
• Forward-looking thinker who actively anticipates needs, seeks opportunities, and proposes solutions.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to
• Must exhibit excellent communication skills and demonstrate high initiative, sound judgment, and professionalism in dealing with a wide range of people, issues, and situations.
• Demonstrated resourcefulness and resilience, utilizing collaboration as an effective approach to problem-solving.
• Demonstrated ability in maximizing the effectiveness of digital tools as they relate to the function of the position, including, but not limited to, Office 365, Teams, PowerBI, SharePoint Online, SAP, and HRMS with the willingness and capacity to learn other systems as required.
• Exceptional interpersonal skills with demonstrated emotional intelligence in navigating relationship building and change
• Superior verbal and written communication skills.
• Highly demonstrated administrative skills, including excellent business English, grammar, spelling, typing, and ability to understand, interpret, and accurately apply written and oral instructions.
• Demonstrated ability to handle sensitive and confidential matters with discretion and security.
• Possess a thorough knowledge of Corporate policies, procedures, organizational structure, objectives, and basic operations.
• Demonstrated ability to take initiative and lead and/or facilitate process improvement initiatives.
• Proven ability to handle confidential matters with discretion and security.
• Proficiency with SAP, Microsoft M365, and Power Platform is considered and asset.

Please send a cover letter and a resume to [e-mail].