administrative assistant

Clubhouse Eventspace; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A dynamic entertainment venue in Toronto is seeking a detail-oriented individual for an administrative role. You will coordinate daily operations, manage correspondence, and oversee payroll administration. Candidates should have a secondary school diploma and some experience in similar roles. Strong multitasking abilities and excellent communication skills are essential. This is a permanent opportunity offering 30 hours per week in a fast-paced environment.

Qualifications

• 7 months to less than 1 year of experience in relevant roles.
• Ability to work independently in a fast-paced environment.
• Knowledge of basic bookkeeping tasks.

Responsibilities

• Coordinate the flow of information within the team.
• Plan and organize daily operations.
• Respond to employee questions and complaints.
• Oversee payroll administration.

Skills

Multitasking

Excellent oral communication

Excellent written communication

Attention to detail

Time management

Reliability

Client focus

Organized

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Word

Adobe Acrobat Reader

Google Drive

Job description

We have refined the job description to improve structure and readability while preserving the original information.

Overview

Work Term

• Work Term : Permanent
• Work Language : English
• Hours : 30 hours per week
• Education : Secondary (high) school graduation certificate
• Experience : 7 months to less than 1 year

Work setting

• Entertainment complex (music, sports, games, etc.)
• Banquet hall

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Oversee payroll administration
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks

Computer and technology knowledge

• Kronos
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Social Media
• MS Office
• Adobe Acrobat Reader
• Google Drive

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Invoices
• Corporate social responsibility
• Accounting
• Payroll services

Security and safety

• Basic security clearance

Transportation / travel information

• Own transportation
• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Support for persons with disabilities

• Provides physical accessibility accommodations (for example : ramps, elevators, etc.)

Support for newcomers and refugees

• Supports newcomers and / or refugees with foreign credential recognition

Support for mature workers

• Applies hiring policies that discourage age discrimination

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)