Administrative Assistant

Marble Trend Ltd.; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A retail/wholesale establishment in Toronto is seeking an organized individual to support daily operations. The candidate will manage contracts, coordinate team communications, and ensure smooth workflow. The ideal applicant will have experience in a similar role, excellent multitasking abilities, and proficiency in various software applications including MS Office tools. This position requires on-site presence with no remote options, making it essential for the candidate to be detail-oriented and dependable.

Qualifications

• Minimum of 1 year to less than 2 years of experience.
• Ability to work independently in a fast-paced environment.
• Excellent written and oral communication skills.

Responsibilities

• Assist with staff consultation and grievance procedures.
• Coordinate the flow of information within the team.
• Plan and organize daily operations.
• Manage contracts and answer electronic inquiries.
• Provide customer service and maintain digital database.

Skills

Google Docs

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

Adobe Photoshop

Social Media

MS Office

Adobe Acrobat Reader

Electronic mail

Education

College or CEGEP diploma (1-2 years program)

Job description

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

1 year to less than 2 years

On Site

Work must be completed at the physical location. There is no option to work remotely.

Work Setting

• Retail/wholesale establishment/distribution centre

Responsibilities

• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Experience and Specialization

Computer and Technology Knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Adobe Photoshop
• Social Media
• MS Office
• Adobe Acrobat Reader
• Electronic mail

Technical Terminology

• Business

Area of Work Experience

• Purchasing, procurement and contracts

Area of Specialization

• Correspondence
• Contracts
• Invoices

Additional Information

Transportation/Travel Information

• Public transportation is available

Work Conditions and Physical Capabilities

• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Work with minimal supervision

Personal Suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner