administrative assistant

NEO-SOFT CANADA INC; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A Canadian organization in Toronto is seeking an Office Coordinator to handle administrative tasks, such as organizing seminars and maintaining office procedures. The ideal candidate should have strong organizational skills and at least 7 months of experience in an office environment. This permanent position offers a full-time schedule of 37.5 hours per week with English as the working language.

Qualifications

• Minimum 7 months of relevant experience.
• Ability to coordinate information flow within a team.
• Strong organizational skills.

Responsibilities

• Arrange and coordinate seminars, conferences, etc.
• Record and prepare minutes of meetings.
• Answer telephone and relay calls and messages.
• Order office supplies and maintain inventory.

Education

Secondary (high) school graduation certificate

Job description

Education

• Secondary (high) school graduation certificate

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Experience

• 7 months to less than 1 year

Support for newcomers and refugees

• Participates in a government or community program or initiative that supports newcomers and / or refugees

Support for youths

• Participates in a government or community program or initiative that supports youth employment

Support for Indigenous people

• Participates in a government or community program or initiative that supports Indigenous people

Durée de l'emploi : Permanent

Langue de travail : Anglais

Heures de travail : 37.5 hours per week