Administrative Assistant

Fiera Capital; Toronto; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A financial management firm in Toronto seeks an Administrative Assistant to support the Senior Managing Director and team. The role involves coordinating communications, managing meetings, and providing operational support in a fast-paced environment. Candidates should have post-secondary education in administrative studies and relevant experience. Bilingualism in English and French is an asset. This position offers a hybrid work model with 4 days in-office per week.

Benefits

Competitive compensation and benefits

Health and wellness programs

Inclusive work environment

Qualifications

• Post secondary education in administrative studies or a relevant field.
• Prior experience in an administrative assistant position.
• Strong sense of responsibility and pride in a job well done.

Responsibilities

• Provide high-quality administrative support to the Senior Managing Director.
• Manage inbound and outbound communications.
• Coordinate meetings and prepare expense reports.

Skills

Tact and diplomacy

Problem-solving

Adaptability

Communication skills

Organizational skills

Time management

Bilingual in English and French

Education

Post secondary education in administrative studies

Tools

Office Suite (Excel, Word, PowerPoint, Outlook)

Job description

Overview

At Fiera Capital

We invest in creating a culture of purpose that makes our people feel valued, cared for, seen, and heard. Our approach to employee experience is tailored to your needs and ambitions:

• Your Inclusive Experience: We are committed to cultivating an inclusive, safe, and trusting work environment.
• Your Growth & Empowerment: We have ambitious growth goals for our firm, which makes us a great place to advance your career.
• Your Rewards & Recognition: We deeply value our people and their contributions and that’s reflected in our competitive compensation and benefits packages and our collaborative culture.
• Your Wellness Your Way: We strive to create a healthy work environment and we offer programs designed to support our employees’ wellbeing.

What we are looking for

This position reports to the Senior Managing Director in Corporate Private Debt. The successful candidate will have administrative management, business support, as well as overseeing the day-to-day administrative responsibilities of the Private Debt Department. This key position requires a proactive, multi-tasking individual with a strong sense of responsibility and initiative. Bound by absolute confidentiality, the successful candidate will need to understand business needs quickly and adapt to various contexts involving diverse stakeholders.

Your responsibilities

• Provide high-quality administrative and operational support to the Senior Managing Director and team
• Coordinate inbound and outbound communications, particularly marketing-related communications on the website and LinkedIn
• Act as a trusted support resource and coordinate all activities required to meet the demands of ongoing priorities, including agenda management
• Coordinate meetings, write reports, and keep agendas and priorities up to date
• Coordinate business travel as needed
• Preparation of expense reports for approval
• Other duties as required

Must have requirements to be successful in this role

• Post secondary education in administrative studies, office management or any other relevant field
• Prior experience in a similar administrative assistant position
• Strong sense of tact and diplomacy while ensuring quality service delivery
• Strong sense of responsibility and pride in a job well done
• Excellent ability to understand issues, problem-solve and be highly adaptable
• Strong business acumen and ability to work in a fast-paced, multi-tasking environment
• Excellent communication skills
• Exceptional organizational and time-management skills and a sustained ability to prioritize work and make informed decisions
• Working experience in Office Suite (Excel, Word, PowerPoint, and Outlook) tools and the technological tools in administrative support
• Bilingual in English and French an asset

Additional Information

• Fiera Capital adheres to a hybrid working environment with 4 days in-office per week.

For all positions in Quebec (Montreal and Laval), proficiency in French, both spoken and written, is mandatory. Working English proficiency is also required in order to serve our offices and clients around the world.

Fiera Capital subscribes to the principle of employment equity. Our staff is our most valuable asset, and our goal is to create an inclusive and equitable environment where everyone can achieve their true potential.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, or on the basis of disability, genetic information or any other federal, state, or local protected class. Fiera Capital will not tolerate any form of discrimination or harassment.

All staffing decisions, including hiring and promotion decisions, will be based on merit, skills, performance, and business needs. We are pleased to receive applications from qualified individuals from a variety of backgrounds. Job applicants who are individually selected for an interview will be notified that accommodations are available upon request. If a selected participant requests accommodation, Fiera Capital shall consult with the applicant and provide, or arrange for the provision of, suitable accommodation in a manner that considers the applicant’s accessibility needs due to disability.

Please stay vigilant and never share personal or confidential information during this hiring process, unless it is through Mintz Global Screening, the secure platform we use to exchange such information. If in doubt, or if you think you have been a victim of fraudulent manoeuvres during your hiring process, please contact us.

Please note that job titles indicated in job postings may differ from internal job titles. Accordingly, offers of employment may not reflect job titles indicated in job postings.

We thank all applicants for their interest in a career with Fiera Capital. We will only contact those selected for an interview.