administrative assistant

Santos & Associates Immigration; Toronto; On-site; CAD 35,000 - 50,000; Full time

Job summary

A legal services firm in Toronto is seeking an Administrative Assistant. The successful candidate will coordinate the flow of information, organize daily operations, and perform basic bookkeeping tasks. This entry-level position requires attention to detail and the ability to multitask, with a preference for candidates who have college education and experience in administrative roles. The position is full-time and must be conducted on-site.

Qualifications

• 1 to 2 years of experience in an administrative role.
• Ability to work independently and under pressure.

Responsibilities

• Coordinate the flow of information within the team.
• Plan and organize daily operations.
• Schedule and confirm appointments.

Skills

Attention to detail

Time management

Ability to multitask

Client focus

Reliability

Education

College / CEGEP

Job description

Join to apply for the administrative assistant role at Santos & Associates Immigration

Overview

Languages

• English

Education

• College / CEGEP

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Greet people and direct them to contacts or service areas
• Perform basic bookkeeping tasks

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Dependability
• Due diligence

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Legal Services

Mississauga, Ontario, Canada