Administrative Assistant

Kwantlen Polytechnic University; Surrey; On-site; CAD 30,000 - 60,000; Full time

Job summary

A recognized educational institution in Surrey is seeking a Temporary Full-Time Administrative Assistant. The role involves providing comprehensive administrative support to the Faculty of Academic and Career Preparation. Ideal candidates possess strong organizational skills and at least 4 years of administrative experience. Competitive hourly pay and benefits including health coverage and professional development are offered. Apply now to join a supportive academic environment.

Benefits

Extended health and dental benefits

Generous vacation package

Pension plan

Professional development days

Qualifications

• Completion of at least two years of post-secondary education or equivalent experience.
• At least 4 years of clerical/administrative experience, preferably in post-secondary.
• Ability to handle confidential and sensitive information.

Responsibilities

• Provide administrative support to the Dean and Associate Dean.
• Analyze and communicate complex issues effectively.
• Perform a variety of administrative support services for efficient operations.

Skills

Typing speed of 50 wpm

Proficiency with student information systems

Knowledge of KPU programs and policies

Interpersonal and intercultural communication

Drafting clear correspondence

Microsoft Office Suite

Organizational and time-management skills

Experience supporting executive-level personnel

Education

Completion of at least two years of post-secondary education

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Email and electronic scheduling tools

Job description

Kwantlen Polytechnic University

Administrative Assistant

Kwantlen Polytechnic University (KPU) is more than just a place to learn; it's a university powered by the people who live and work here—students, staff, and faculty alike. As one of BC’s Top Employers, we strive to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning. Join us today and transform your future!

Competition ID: 4313
Internal Closing Date: Open Until Filled
External Closing Date: Open Until Filled
# of Openings: 1
*Salary Information: 9 - BCGEU Pay Grid - $30.34 to $33.88 per hour
Employment Type: Temporary Full Time
Workplace Type: On-Site
Employee Group: Support Staff (BC General Employees Union)
Days of Work (BCGEU): Monday, Tuesday, Wednesday, Thursday, Friday
Hours of Work (BCGEU): 8:30 am - 4:30 pm
Hours per Week (BCGEU): 35
Department/Faculty: Faculty of Academic & Career Preparation
Location: Surrey, BC
Employment Duration: 6 months 2 weeks

We are currently seeking an Administrative Assistant to join our Faculty of Academic and Career Preparation team.

JOB OVERVIEW

The Administrative Assistant provides administrative support to the Faculty of Academic and Career Preparation (ACP) Dean and Associate Dean (AD). The Administrative Assistant works independently and exercises initiative, judgment, and strong organizational skills to complete their work. The incumbent analyzes, interprets and communicates effectively on issues of a complex, confidential, and strategic nature, including the application and variance of university policy and collective agreements. This position performs a variety of administrative support services that contribute to the efficient and professional operations of the Faculty of ACP.

EDUCATION AND EXPERIENCE

• Completion of at least two years of post-secondary education (bachelor’s degree preferred) or a combination of equivalent education, training and experience.
• At least 4 years’ previous clerical/administrative experience; previous experience in post-secondary preferred.

KNOWLEDGE, SKILLS & ABILITIES

• Demonstrated ability to type 50 wpm with a high degree of accuracy.
• Demonstrated proficiency with Banner or a similar student information system.
• Demonstrated working knowledge of KPU programs, policies, and business processes.
• Ability to effectively handle interpersonal and intercultural interactions at all levels and handle highly-sensitive interpersonal situations, as well as, identify any type of information that must be kept confidential and maintain that confidentiality.
• Ability to independently identify appropriate applications of a wide variety of complex written policies and procedures in circumstances not clearly described in available guidelines.
• Ability to independently initiate, compose and draft clear and concise final form memoranda and correspondence requiring selection of materials from a variety of sources.
• Excellent working knowledge of computers, fax machines, copiers, printers, and related PC software, such as internet browsers, email, and electronic scheduling tools.
• Demonstrated experience using Microsoft Office including Excel, Outlook, PowerPoint and Word.
• Demonstrated experience and ability in accurately reporting meeting minutes.
• Excellent organizational and time-management skills and attention to detail with a proven ability to juggle and prioritize tasks and work to deadlines.
• Demonstrated ability to take initiative both independently and as a team player.
• Work experience in support of executive-level personnel.

Please click here for a more detailed job description.

As per the KPU-BCGEU Collective Agreement, qualified internal applicants within the BCGEU bargaining unit are given first consideration in filling this position. Internal applicants must apply by 11:59pm on the internal closing date in order to be considered as an internal applicant. Internal applications received after the closing date will be considered as an external applicant.

SALARY INFORMATION
Salary and wage increments are in accordance with the Collective Agreement.

Total Rewards
As a part of our total rewards offerings, KPU also offers extended health and dental benefits, healthcare spending account, generous vacation package, defined pension plan, parenthood top-up, sick leave, long-term disability, life insurance, professional development days, tuition waiver, inhouse training & development, inter-campus transportation, and more!

Note: Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time.

Visit https://www.kpu.ca/hr for more information on KPU’s workplace, culture and total rewards.

Note to Applicants

Kwantlen Polytechnic University welcomes and encourages applications from equity deserving groups and diverse experiences including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2S/LGBTQIA+ community.

If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please reach out to us at [e-mail].

Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.

We thank all applicants for their interest in employment with KPU. Only candidates who are legally eligible to work in Canada will be considered; only those selected for an interview will be contacted.

APPLY NOW