Administrative assistant

Jhubz by JobsMedia; Ottawa; On-site; CAD 40,000 - 60,000; Full time

Job summary

A staffing company in Ottawa is seeking a candidate for an office management role. The successful applicant will supervise staff, manage office procedures, and maintain records. Proficiency in office software, along with strong communication and organizational skills, are essential. The position requires a college diploma and 1-2 years of experience. The company offers various benefits, including a health care plan and flexible working hours.

Benefits

Disability benefits

Health care plan

Group insurance benefits

Flexible working hours

Qualifications

• 1 to 2 years of experience in a relevant role.
• Proficiency in office software applications.
• Strong organizational and multitasking skills.

Responsibilities

• Supervise and coordinate office staff activities.
• Manage office procedures and routines.
• Schedule appointments and handle inquiries.
• Compile and maintain records and statistical data.
• Order office supplies and manage inventory.

Skills

Supervision of workers

Excellent oral communication

Excellent written communication

Attention to detail

Ability to multitask

Education

College diploma or equivalent

Tools

Google Docs

MS Excel

MS PowerPoint

MS Windows

MS Word

Electronic scheduler

Accounting software

MS Office

Job description

Job Details

• Work Term: Permanent
• Work Language: English
• Hours: 30 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 1 year to less than 2 years
• Relocation costs not covered by employer

Tasks

• Supervise other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems

Computer and technology knowledge

• Google Docs
• MS Excel
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Accounting software
• MS Office

Technical terminology

• Business

Area of specialization

• Correspondence
• Reports and records
• Statistics
• Invoices

Work conditions and physical capabilities

• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Accurate
• Reliability

Screening questions

• Are you authorized to work in Canada?
• Are you available to start on the date listed in the job posting?
• Are you currently a student?
• Are you willing to relocate for this position?
• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?

Employment terms options

• Evening
• Flexible hours
• Morning
• Day
• Weekend

Health benefits

• Disability benefits
• Health care plan

Financial benefits

• Group insurance benefits