administrative assistant

Kasper Transportation; Northwestern Ontario; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading transportation company in Northwestern Ontario seeks an Operations Manager to oversee daily operations, manage staff, and control budgets. The ideal candidate has a college diploma, 2-3 years of experience, and strong communication skills. This permanent role offers competitive benefits including bonuses and free parking.

Benefits

Bonus

Free parking available

Qualifications

• 2 years to less than 3 years of experience.
• Valid driver's licence required.
• Experience in human resources or procurement preferred.

Responsibilities

• Coordinate daily operations and manage staff.
• Plan and control budget and expenditures.
• Train staff and oversee payroll administration.

Skills

Ability to multitask

Excellent oral communication

Excellent written communication

Attention to detail

Client focus

Team player

Education

College certificate or diploma (1-2 years)

Tools

MS Excel

Google Docs

Sage Accounting Software

Job description

Job details

• Durée de l'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 40 hours per week

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Work setting

• Transportation, communication and utilities

Budgetary responsibility

• 500,001 - $1,500,000

Tasks (Responsibilities)

• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Evaluate daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Supervise other workers
• Train staff
• Determine and establish office procedures and routines
• Oversee the classification and rating of occupations
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Negotiate collective agreements on behalf of employers or workers
• Organize staff consultation and grievance procedures
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Recruit and hire staff
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Conduct performance reviews
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
• Supervise office and volunteer staff

Supervision

• 16-20 people

Computer and technology knowledge

• Automatic data processing (ADP)
• Electronic medical records
• Google Docs
• Microsoft Visio
• Sage Accounting Software
• Workday
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Database software
• Information technology
• MS Project
• Project management software
• Social Media
• Accounting software
• Human resources software
• ACCPAC
• Quick Books
• Google Drive
• WordPerfect
• Electronic mail

Technical terminology

• Business

Area of work experience

• Purchasing, procurement and contracts
• Human resources
• Tourism

Specialization or experience

• Employee engagement

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Financial statements
• Invoices
• Charts, tables, graphs and diagrams
• Project management
• Business process management
• Corporate social responsibility
• Facility management
• Accounting
• Payroll services

Transportation / travel information

• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Screening questions

• Are you currently legally able to work in Canada?
• Do you have previous experience in this field of employment?

Experience

• 2 years to less than 3 years

Financial benefits

• Bonus

Other benefits

• Free parking available

Support for persons with disabilities

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for newcomers and refugees

• Supports newcomers and / or refugees with foreign credential recognition

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans

• Provides awareness training to employees to create a welcoming work environment for Veterans

Support for Indigenous people

• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations

Support for mature workers

• Provides staff with awareness training to create a welcoming work environment for mature workers

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)