administrative assistant

Innovitech; Montreal; On-site; CAD 45,000 - 50,000; Full time

Job summary

A consulting firm in Montreal seeks a Project Administrative Assistant to support HR functions and ensure operational efficiency. Responsibilities include coordinating HR activities, managing budgets, and overseeing contracts. Candidates should have a secondary school diploma and 1-2 years of experience in an administrative role. Fluency in French is required. This full-time position offers benefits such as healthcare and a retirement savings plan.

Benefits

Health care plan

Registered Retirement Savings Plan (RRSP)

Learning/training paid by employer

Wellness program

Qualifications

• 1 to 2 years of experience in an administrative role.
• Fluent in French. Strong customer service skills.
• Ability to manage and coordinate multiple tasks.

Responsibilities

• Coordinate HR activities to meet organizational goals.
• Plan and control budget and expenditures.
• Manage contracts and oversee employee data.

Skills

Coordination

Communication

Analytical skills

Education

Secondary (high) school graduation certificate

Job description

Project Administrative Assistant - Civil & Infrastructure

Location: Montreal, Quebec, Canada | Salary: CA$45,000 - CA$50,000 | Employment type: Full-time | Seniority level: Entry level | Job function: Administrative | Industries: Business Consulting and Services

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Overview

Languages: French

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years | On site | Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Direct and control daily operations
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Recruit and hire workers and carry out related staffing actions
• Recruit and hire staff
• Maintain and manage digital database
• Consult with clients after sale to provide ongoing support
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury

Benefits

• Health care plan
• Registered Retirement Savings Plan (RRSP)
• Long-term care insurance
• Maternity and parental benefits
• Deferred Profit Sharing Plan (DPSP)
• Learning/training paid by employer
• Paid time off (volunteering or personal days)
• Subsidised public transportation
• Wellness program