administrative assistant

Bedi Enterprises Canada Limited; Mississauga; On-site; CAD 40,000 - 55,000; Full time

Job summary

A prominent enterprise in Canada is seeking an Office Administrator to manage office tasks, coordinate seminars, and supervise staff. The ideal candidate possesses a high school diploma and relevant experience. Responsibilities include scheduling appointments, maintaining filing systems, and ensuring smooth office operations. Offering 30 hours of work per week in a fast-paced environment.

Qualifications

• 1 year to less than 2 years of experience in an office administration role.
• Ability to work under pressure and meet tight deadlines.
• Experience with office management and clerical duties.

Responsibilities

• Arrange and coordinate seminars and conferences.
• Supervise and train other workers.
• Maintain manual and computerized information filing systems.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Client focus

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Word

MS Office

MS Windows

Job description

Overview

• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• MS Excel
• MS Windows
• MS Word
• MS Office

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability

Other information

• Work Term: Permanent
• Work Language: English
• Hours: 30 hours per week