administrative assistant

Tabreed Thermal Control Ltd; Hamilton; On-site; CAD 45,000 - 60,000; Full time

Job summary

A thermal control solutions provider in Hamilton, Ontario is looking for an office coordinator to manage the flow of information, establish procedures, and oversee daily operations. The role requires 3 to 5 years of experience and strong multitasking abilities. You will coordinate appointments, manage contracts, and supervise a small team. Ideal candidates should have a non-university diploma or equivalent experience and be proficient in tools like MS Excel and Google Docs. Competitive benefits, including a dental plan, are offered.

Benefits

Dental plan

Qualifications

• 3 years to less than 5 years of experience required.
• Ability to work under pressure and attention to detail.

Responsibilities

• Coordinate the flow of information within the team.
• Establish and implement policies and procedures.
• Determine and establish office procedures and routines.
• Plan, develop and implement recruitment strategies.
• Schedule and confirm appointments.

Skills

Ability to multitask

Excellent oral communication

Excellent written communication

Organized

Time management

Education

College, CEGEP or other non-university certificate or diploma

Tools

Google Docs

Jira

MS Excel

MS Windows

MS Word

Social Media

Accounting software

Google Drive

Job description

Overview

Languages: English or French

Education

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• or equivalent experience

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Coordinate the flow of information within the team
• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Oversee payroll administration
• Provide customer service
• Perform basic bookkeeping tasks
• Plan, organize, direct, control and evaluate daily operations

Supervision

3-4 people

Experience and specialization

• Google Docs
• Jira
• MS Excel
• MS Windows
• MS Word
• Social Media
• Accounting software
• Google Drive

Area of work experience

• Purchasing, procurement and contracts
• Immigration
• Human resources

Area of specialization

• Reports and records
• Contracts
• Invoices
• Project management
• Accounting
• Payroll services

Additional information

• Work under pressure
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Time management

Benefits

• Dental plan