Administrative Assistant

Altis Recruitment; Edmonton; On-site; CAD 30,000 - 60,000; Full time

Job summary

A recruitment agency in Canada is seeking an Administrative Assistant to manage complex scheduling and provide support to internal teams and clients. The ideal candidate will have at least 2 years of experience, be proficient in Microsoft 365, and possess strong communication skills. The role requires interaction with visitors and ensuring a professional front desk experience.

Qualifications

• Minimum 2 years’ experience in an administrative or office support role.
• Comfortable interacting with clients and guests both over the phone and in person.
• Proficient with Microsoft 365 tools.

Responsibilities

• Greet and assist visitors while ensuring a welcoming front desk experience.
• Provide general administrative support to the team as required.
• Coordinate calendars, organize meetings, and prepare agendas.

Skills

Calendar management

Communication skills

Proficient with Microsoft 365

Attention to detail

Job description

As the Administrative Assistant, you’ll manage complex scheduling, handle sensitive information with the highest level of discretion, and act as a key point of contact for both internal teams and external guests. Your strong attention to detail and ability to anticipate needs will directly contribute to the success of our clients’ initiatives.

Candidates must be legally eligible to work in Canada.

Responsibilities

• Greet and assist visitors while ensuring a professional and welcoming front desk experience
• Answer and direct incoming calls in a courteous and efficient manner
• Coordinate calendars, organize meetings, and prepare agendas
• Arrange meeting rooms, including setup and catering when needed
• Support with the communication and enforcement of company policies
• Maintain, organize, and safeguard confidential information related to HR, business, finance, and personnel matters
• Prepare briefing materials and take accurate meeting minutes as required
• Compile, review, and submit expense reports, ensuring compliance with company policies
• Review employee expense submissions for accuracy and adherence to guidelines
• Provide general administrative support to the team as required

Qualifications & Skills

• Minimum 2 years’ experience in an administrative or office support role
• Comfortable interacting with clients and guests both over the phone and in person
• Proficient with Microsoft 365 (Outlook, Word, Excel, Teams, etc.)
• Strong skills in calendar management, prioritization, and time management
• Clear, professional, and proactive communication style