administrative assistant

Government of Canada; Carleton Place; On-site; CAD 40,000 - 55,000; Full time

Job summary

A government agency in Carleton Place, Ontario is looking for an organized individual to coordinate seminars and manage office tasks. Responsibilities include scheduling appointments, compiling data, and maintaining filing systems. Candidates should have at least one year of experience, proficiency in MS Office tools such as Excel and Word, and a keen attention to detail. This on-site position offers health benefits and requires the ability to multitask effectively.

Benefits

Health care plan

Qualifications

• 1 year to less than 2 years of experience required.
• Strong judgment and time management skills necessary.
• Ability to handle repetitive tasks.

Responsibilities

• Arrange and coordinate seminars and conferences.
• Schedule and confirm appointments.
• Answer telephone calls and relay messages.
• Compile data and maintain inventory.
• Type and proofread documents.

Skills

Attention to detail

Ability to multitask

Organized

Accurate

Reliability

Time management

Education

College/CEGEP

Tools

MS Excel

MS Outlook

MS Windows

MS Word

Electronic scheduler

Electronic mail

Job description

Overview

Languages: English

Education

• College/CEGEP

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Relocation costs not covered by employer

Responsibilities

• Arrange and co‑coordinate seminars, conferences, etc.
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Windows
• MS Word
• Electronic scheduler
• Electronic mail

Additional information

Work conditions and physical capabilities

• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Judgement
• Organized
• Accurate
• Reliability
• Time management

Benefits

Health benefits

• Health care plan