Administrative Assistant

GSI environement Incorporé d'Filial Englobe; Calgary; Hybrid; CAD 45,000 - 55,000; Full time

Job summary

A leading environmental consulting firm in Calgary is seeking an Administrative Assistant to support the GME team. The role involves data entry, filing, and assisting the dispatch team, alongside maintaining office organization. Candidates should possess a Diploma in Office Administration and have 1-2 years of experience in a similar role. Proficient communication and Microsoft Office skills are required. The position offers a flexible schedule with benefits and opportunities for growth.

Benefits

Flexible schedules

Access to telehealth service

Group insurance and RRSP

Qualifications

• 1-2 years experience in a similar role at a Consulting, Engineering, or Science firm.
• Excellent typing speed and accuracy.
• Ability to implement and maintain systems of organization.

Responsibilities

• Data entry of field test reports into the database.
• Long-term support for dispatch team.
• Building maintenance and organization.

Skills

Exceptional verbal and written communication skills

Proficient in Microsoft Office

Excellent organizational capabilities

Positive demeanor

Strong problem-solving skills

Education

Diploma in Office Administration

Job description

You will play an important role in a dynamic and passionate team, collaborating on a variety of projects of all sizes and scopes in the environment, renewable energies, hydroelectricity, transportation, materials, buildings and climate change markets. Boldness, innovation and collaboration are an integral part of our daily operations.

Englobe - Who we are

At Englobe, our rigor is matched by sincere care for our colleagues, our customers, our communities, and the environment. We are committed to making a real difference, one project at a time, and to having a positive, lasting impact. We approach our work with fresh perspectives, relying on collaboration and a diversity of voices. With an entrepreneurial spirit, we empower our customers and communities with boldness and optimism. We are determined to leave a lasting legacy for generations to come.

Our Calgary office is hiring! We are looking for an Administrative Assistant who will work in collaboration with the Calgary GME team, in providing administrative duties and support.

The role is a full time Monday to Friday and may require some Saturday mornings.

Does this sound like the right fit for you? Learn more about the role!

Your main responsibilities

• Data entry of field test reports into our custom database;
• Filing of field test reports;
• Backup assistance for dispatch team;
• Answer and direct phone calls and inquiries;
• Direct and problem solve inquiries from staff;
• Building support – maintenance, kitchen clean up/organization;
• Report and template preparation in MS Word;
• Tracking documents and pulling reference materials;
• Additional task as required that may not be mentioned here on an as‑needed basis;
• Apply and promote Englobe's health and safety rules.

What makes you unique

• Diploma in Office Administration is considered an asset;
• 1‑2 years experience working in a similar capacity in a Consulting, Engineering or Science firm would be an asset;
• Exceptional verbal and written communication skills;
• Proficient with the use of Microsoft Office Program features specifically, word, excel power‑point and outlook;
• Excellent typing speed and accuracy is required;
• Positive demeanor with interest in supporting individuals and teams;
• String problem solving skills;
• Excellent organizational capabilities with the ability to implement and maintain systems of organization.

What makes Englobe unique

At Englobe, you'll have the opportunity to work on a variety of projects of every size and scope. You'll work in an organization that values you and your experience, and allows you to grow. From day one, you'll enjoy the following benefits:

• Real flexibility;
• Multiple opportunities for professional growth, mentoring and skills development;
• Access to a free telehealth service;
• Flexible schedules and the ability to compress your work hours;
• A hybrid work arrangement;
• A full range of benefits (including cost‑sharing group insurance and a group RRSP);
• A confidential employee assistance program for you and your family.

What our employees say about us

At Englobe, I've found more than a job, I've found a welcoming, human and stimulating environment. What I appreciate most is the warm atmosphere and the respect accorded to everyone. Your support, patience and encouragement have been enormously important. Thanks to you, I was able to adapt to a new life, a new country and a new rhythm. I felt welcomed, guided and in my place. For me, Englobe is a place where I can grow professionally while maintaining a good life balance. Thank you Englobe, as we say back home, dieureudieuff Englobe.

Want to find out more?

Take the time to watch our ESG video. Explore Englobe's 2024 sustainability report and Englobe's Code of Conduct.

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