Administrative Assistant

Desjardins; Aurora; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading financial services provider in Canada is looking for an Administrative Assistant in York Region, Aurora. The successful candidate will be responsible for supporting management activities, coordination of communications, and documentation tasks. A college diploma and at least a year of experience are essential. The role offers a competitive salary, flexible vacation, defined benefit pension, and opportunities for professional growth in an inclusive environment.

Benefits

Competitive salary and annual bonus

4 weeks of flexible vacation

Defined benefit pension plan

Group insurance including telemedicine

Reimbursement for health and wellness expenses

Qualifications

• A minimum of one year of relevant experience.
• Other combinations of qualifications and relevant experience may be considered.

Responsibilities

• Provide administrative support to a director or manager.
• Coordinate, plan, and prioritize the management activities of the unit.
• Assist in various secretarial activities including documentation.
• Support manager's agenda and manage communications.
• Prepare, attend meetings and write up minutes.
• Handle sensitive and confidential documentation.

Skills

Communication Skills

Customer Focus

Nimble Learning

Planning and Alignment

Situational Adaptability

Education

College diploma in a related field

Tools

MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams)

Job description

Required

As an Administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a vice‑president. You also provide administrative support to other members of your unit as needed. You help coordinate, plan and prioritise your unit’s management activities. You interact with many different stakeholders. You proactively and independently make decisions and carry out tasks in accordance with your superior’s administrative needs. The ability to communicate effectively and tailor your approach as needed is therefore essential.

• Carry out various secretarial activities, including writing, layout, updating, production and linguistic revision of information documents from the various sectors
• Carry out various administrative tasks related to internal management (sales follow‑up, dashboard, expense account follow‑up, inventory and material management, performance evaluations, etc.)
• Support the manager in the management and follow‑up of his/her agenda, calls, emails and mail
• Prepare and attend various meetings, including those of the management committee. Write up the minutes and ensure the follow‑up of these meetings
• Participate in the logistical organisation of various events (team meetings, committees, assemblies, travel, public relations activities, etc.)
• Handle sensitive and confidential documentation, emails

What We Offer

• Competitive salary and annual bonus
• 4 weeks of flexible vacation starting in the first year
• Defined benefit pension plan that provides predictable, stable income throughout retirement
• Group insurance including telemedicine
• Reimbursement of health and wellness expenses and telework equipment
• Benefits apply based on eligibility criteria.

What You Bring To The Table

• College diploma in a related field
• A minimum of one year of relevant experience
• Please note that other combinations of qualifications and relevant experience may be considered
• Knowledge of MS Office including Excel, Word, Outlook, PowerPoint, Teams

Action oriented, Communicates effectively, Customer Focus, Differences, Nimble learning, Plans and aligns, Situational adaptability

Trade Union (If applicable)

At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!

Job Family

Administration (FG)

Unposting Date 2026-01-9