Administration Assistant - Prairie Regional Office, Calgary, AB

Scotiabank; Calgary; On-site; CAD 45,000 - 55,000; Full time

Job summary

A major banking institution in Calgary seeks an Administration Assistant to provide professional support to the RVP and teams. The role involves managing schedules, organizing events, and supporting communication within the region. The ideal candidate exhibits strong organizational skills, attention to detail, and proficiency in Word, Excel, PowerPoint, and Outlook. Join a collaborative environment that values professional development.

Benefits

Professional development opportunities

Collaborative team environment

Qualifications

• High degree of accuracy and attention to detail.
• Strong organizational skills and ability to manage time effectively.
• High proficiency in using PC applications.

Responsibilities

• Manage executives’ schedules including meetings and events.
• Provide high-level administrative support.
• Support onboarding strategy for new employees.

Skills

Attention to detail

Organizational skills

Knowledge of business terminology

Proficiency in PC applications

Discretion

Tools

Word

Excel

PowerPoint

Outlook

Job description

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Administration Assistant contributes to the overall success of the Prairie Region – Canadian Banking by providing efficient and professional administrative support to the RVP and respective teams. This role is accountable for managing executives’ schedules including meetings and business events, arranging travel, submitting expenses, and providing other support as needed.

Is this role right for you?

In this role you will:

• Champion a customer-focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Provide high level administrative support requiring discretion, a good understanding of technical and business vocabulary, and a detailed knowledge of the Bank’s operations, procedures, and people.
• Support the RVP in day-to-day management of their schedule by: establishing and coordinating calendars, anticipating scheduling conflicts and problems and recommending appropriate alternatives, establishing and maintaining a BF system
• Organize meetings and conferences by proactively: assessing and seeking out the most appropriate venues for meetings based on size and type of attendees, arranging bookings for boardrooms and conference rooms, arranging for equipment and materials for meetings as appropriate, building relationships and meeting with outside service providers (conference centers, hotels, caterers, etc.), preparing invitations, booking travel arrangements
• Support the Region with initiatives and communication by: summarizing performance results, supporting onboarding strategy for new employees and employees celebrating milestones, managing mailing and filing systems, as appropriate, composing correspondence for RVP signature, monitoring, ordering, and storing stationary supplies
• Perform tasks and communicates using independent judgment; e.g, preparing documents and presentation materials, screening and responding to incoming correspondence, drafting communication and official information releases, arranging and attending meetings, taking and distributing meeting minutes.
• Support a high-performance environment and people strategy that attracts, retains, develops and motivates by fostering an inclusive work environment and communicating vison/values/business strategy.
• Work non-standard hours to support corporate meetings and events (on occasion)

Do you have the skills that will enable you to succeed?

We’d love to work with you if you have:

• High degree of accuracy and attention to detail
• Strong organizational skills and ability to set priorities and manage time effectively
• Sound knowledge of business/bank terminology and departmental procedures
• High proficiency in using PC applications, including Word, Excel, PowerPoint, Outlook
• High level of discretion required in dealing with confidential matters
• High degree of professionalism in representing the Region and executive leaders when dealing with internal and external stakeholders

What’s in it for you?

• The opportunity to join a forward-thinking and collaborative team, surrounded by innovative thinkers
• A rewarding career path with diverse opportunities for professional development

Location(s): Canada : Alberta : Calgary

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.