Adjoint(e) administratif(ive), Vice-président principal et chef de marché Transport

SNC-Lavalin; Montreal; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Montreal is seeking a Senior Administrative Assistant to support the Senior Vice President and Market Lead. You will manage calendars, coordinate travel, and provide administrative support in a dynamic environment. The ideal candidate has over 5 years of experience, is bilingual in English and French, and is skilled in MS Office and Concur. This role offers competitive pay and flexible benefits.

Benefits

Competitive pay

Flexible benefits

Employee share plan

Defined contribution pension plan

Work-life balance opportunities

Qualifications

• Minimum of five (5) years of relevant experience as an administrative/executive assistant.
• Proficiency in English and French (spoken and written).
• Ability to prioritize and multi-task.

Responsibilities

• Provide administrative and operational support to management.
• Manage calendar and coordinate schedules.
• Coordinate travel arrangements and prepare expense accounts.

Skills

Excellent communication skills

Proactivity

Adaptability

Ability to work independently

Integrity and confidentiality

Education

Degree in secretarial, administration or office management

Tools

MS Office (Teams, Outlook, Word, PowerPoint)

Concur

Job description

Overview / Aperçu

Administrative Assistant - Senior-Vice-President and Market Lead, Transportation

Come join us in reshaping the future with AtkinsRéalis. AtkinsRéalis is dedicated in engineering a better future for our planet and its people. As part of your duties as an Administrative Assistant, you will be responsible for providing high-level administrative support to the Senior Vice President and Market Lead Transportation, as well as to members of his team. You will also be called upon to assist two executives in managing their expense accounts and coordinating their business travel arrangements.

To perform your role successfully, you'll undoubtedly need to be highly adaptable, enjoy taking action, be proactive, and be able to work independently with minimal supervision.

Your role within the team / Votre rôle dans l’équipe

• Provide administrative and operational support to management, using excellent communication skills, judgment and discretion, and building relationships with internal and external partners;
• Manage calendar and coordinate schedules, including coordinating meetings, organizing conference attendance and managing meeting logistics;
• Prioritize emails and meetings using sound judgment and business acumen based on an understanding of group objectives, processes and schedules;
• Develop forward agendas and create processes to ensure effective planning of all committees;
• Prepare PowerPoint presentations and other documents for various internal and external meetings and committees;
• Participate in the creation, revision and editing of communications and consolidate documents for executive committees, etc;
• Liaise with various internal and external stakeholders and act as point of contact;
• Coordinate travel arrangements and provide all required documents (itineraries, tickets, etc);
• Lead project coordination for major events and meetings and participate in special projects;
• Develop trusting relationships with employees, management and other colleagues;
• Prepare, submit and track expense accounts in Concur and timesheets in Oracle.

Why AtkinsRéalis as an employer / Pourquoi AtkinsRéalis comme employeur

Because we offer:

• The opportunity to work on various major projects for internal and external clients.
• An exciting environment where work-life balance is important.
• A wide array of learning and development opportunities.
• Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
• A work environment focused on health and safety.

The ideal candidate / Le candidat idéal

• Hold a degree in secretarial, administration or office management;
• Has a minimum of five (5) years of relevant experience as an administrative/executive assistant to senior executives in a dynamic, professional and complex organization;
• Is proficient in English and French (spoken and written)*
• Proficient in MS Office (Teams, Outlook, Word, and PowerPoint), Concur and willing and able to adapt to new technologies and tools;
• Ability to demonstrate a high degree of proactivity and responsiveness;
• Ability to evolve in a fast-paced environment;
• Ability to prioritize and multi-task;
• Ability to work independently with minimal supervision;
• Demonstrate integrity, the ability to maintain confidentiality and the ability to deal with daily situations as they arise.

À propos d’AtkinsRéalis / About AtkinsRéalis

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*This position requires knowledge of a language other than French, namely English, as it involves collaboration with members of the Canadian or global leadership team located outside Québec.