Virtual Assistant

Sofia Health; São Carlos; Presencial; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

A healthcare technology platform based in São Carlos, Brazil is seeking an experienced Virtual Assistant to support internal operations with a focus on data management and quality control. This role demands strong Excel skills, meticulous attention to detail, and the ability to manage multiple tasks effectively. You will be responsible for organizing data, reviewing documents for accuracy, and ensuring a high standard of output across various operational tasks. Applicants should have a solid background in administrative or QA roles and exceptional written English.

Qualificações

• Experience in a data-heavy administrative, operations, or QA role.
• High attention to detail and formatting standards.
• Comfortable managing multiple tasks without sacrificing accuracy.

Responsabilidades

• Organize, clean, and maintain structured data in spreadsheets.
• Review documents, reports, and ensure consistency.
• Support detail-heavy operational tasks across teams.

Conhecimentos

Strong Excel skills

Attention to detail

Excellent written English

Editing instincts

Database tools experience

Ferramentas

Microsoft Office

Google Workspace

Descrição da oferta de emprego

Company Description

Company Description Sofia Health is a technology platform that powers booking, payments, scheduling, and operational infrastructure for independent health and wellness professionals. Our work is systems-driven, detail-heavy, and requires precision across data, reporting, and written materials.

Role Overview

We’re hiring a highly detail-oriented Virtual Assistant to support internal operations, reporting, and editorial quality control—not just admin tasks.

This Role Is a Strong Fit If You: Are meticulous with data, documents, and formatting
Instinctively catch errors, inconsistencies, and missing details
Can read critically and edit for clarity without changing intent
Are comfortable switching between spreadsheets, reports, and written content
Take pride in clean, accurate, professional output
This is not a social media, inbox-only, or calendar-focused VA role.

Core Responsibilities

Data & Reporting

• Organize, clean, and maintain structured data in spreadsheets and internal systems
• Build, update, and format reports (tables, summaries, exports)
• Work extensively with Microsoft Office, including Excel (formulas, filters, sorting, validation), Access (tables, queries, data management, exports), Word & PowerPoint (consistent formatting and layout), Use Google Workspace (Sheets, Docs, Drive) for collaboration
• Verify data accuracy before internal or external use

Reading, Editing & Quality Control

• Review documents, reports, emails, and internal materials
• Correct grammar, spelling, formatting, and clarity issues
• Ensure consistency in terminology, structure, and presentation
• Identify errors, omissions, and inconsistencies before delivery
• Follow style and formatting guidelines precisely

Operational Support

• Maintain organized file structures and naming conventions
• Follow SOPs closely and flag issues proactively
• Support detail-heavy operational tasks across teams

Required Skills & Experience

• Experience in a data-heavy administrative, operations, or QA role
• Strong Excel skills (required)
• Experience with Microsoft Access or similar database tools
• Excellent written English and strong editing instincts
• High attention to detail and formatting standards
• Comfortable managing multiple tasks without sacrificing accuracy
• Nice-to-Have Experience supporting SaaS or platform-based companies
• Background in reporting, auditing, or editorial review
• Familiarity with structured operational data

What Success Looks Like

• Data is clean, accurate, and reliable
• Documents are polished, consistent, and error-free
• Issues are caught early and communicated clearly
• Systems stay organized without constant oversight