Strategic Operations Project Coordinator

LegalSight; Teletrabalho; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A leading legal services provider is seeking a Strategic Operations Project Coordinator to support operational leadership and enhance efficiency. You will manage projects, conduct research, and leverage AI tools to drive improvements. The ideal candidate holds a relevant degree, possesses strong analytical and communication skills, and is proficient with Microsoft Office and Google Workspace. This role offers the opportunity to significantly contribute to operational success within a dynamic environment.

Qualificações

• 2+ years of experience in operations or project coordination.
• Strong ability to interpret data and identify insights.
• Excellent written and verbal communication skills in English.

Responsabilidades

• Manage small-to-medium projects and deliverables.
• Conduct research and analysis for operational improvements.
• Create operational reports and dashboards for leadership review.

Conhecimentos

Proficiency in AI tools

Analytical skills

Communication skills

Organizational skills

Microsoft Office Suite

Google Workspace

Formação académica

Bachelor's degree in Business Administration

Bachelor's degree in Information Systems

Bachelor's degree in Industrial Engineering

Ferramentas

Microsoft Office Suite

Google Workspace

Power BI

Tableau

Power Automate

Descrição da oferta de emprego

Strategic Operations Project Coordinator

We are currently hiring for a division which focuses on providing services to immigration law firms across the United States.

The Strategic Operations Project Coordinator will serve as a key support resource to operational leadership, combining elements of project coordination, business analysis, and administrative management. This role is responsible for managing small-to-medium projects, conducting research and analysis, building documentation, performing system testing, and offloading administrative tasks from senior leaders to improve organizational efficiency. The ideal candidate will be highly proficient in AI tools and demonstrate strong analytical, communication, and organizational skills.

Key Responsibilities

• Project Management
• Develop project timelines, track milestones, and ensure deliverables are met on schedule.
• Coordinate cross-functional stakeholders and communicate project status to leadership.
• Identify and escalate project risks or blockers appropriately.

• Operational Support
• Offload administrative and analytical tasks from operational leaders including report generation, data compilation, and meeting preparation.
• Conduct research on industry trends, competitive intelligence, process improvements, and business opportunities.
• Assist in the preparation of presentations, briefing materials, and strategic documents.
• Support special initiatives and ad-hoc requests from leadership.

• Analysis and Reporting
• Perform light data analysis to identify trends, patterns, and actionable insights.
• Create and maintain operational reports and dashboards for leadership review.
• Analyze business processes and recommend efficiency improvements.
• Synthesize complex information into clear, actionable summaries.

• Documentation and System Testing
• Build and maintain process documentation, standard operating procedures, and training materials.
• Conduct system testing for new features, integrations, or process changes.
• Document test results, identify issues, and coordinate with relevant teams for resolution.
• Ensure documentation is accurate, current, and accessible to appropriate stakeholders.

• AI Tool Utilization
• Leverage AI tools (Claude, etc.) to enhance productivity and output quality.
• Identify opportunities to apply AI capabilities to operational challenges.
• Stay current on AI tool developments and best practices.

Qualifications

Required:

• Bachelor's degree in Business Administration, Information Systems, Industrial Engineering, or related field
• 2+ years of experience in operations, project coordination, business analysis, or administrative support roles
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace
• Demonstrated experience using AI tools (ChatGPT, Claude, Copilot, etc.) in professional contexts
• Strong analytical skills with ability to interpret data and identify insights
• Excellent written and verbal communication skills in English
• Highly organized with strong attention to detail and ability to manage multiple priorities
• Self-motivated with ability to work independently in a remote environment
• Comfortable with ambiguity and able to take initiative

Preferred:

• Familiarity with project management methodologies (Agile, Waterfall, etc.)
• Experience with business intelligence or data visualization tools (Power BI, Tableau, etc.)
• Experience with SharePoint, Power Automate, or other Microsoft 365 automation tools
• Project management certification (PMP, CAPM) or similar credentials