Office Management Analyst

Veeva Systems; São Paulo; Híbrido; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

A global life sciences leader is seeking an Office Manager in São Paulo, Brazil. The candidate will be responsible for maintaining high office standards, managing day-to-day processes, and supporting events. The ideal candidate should have at least 1+ years of office management experience, fluency in both Portuguese and English, and strong project management skills. This role offers flexibility with remote work options and emphasizes the importance of customer service in a fast-paced environment.

Qualificações

• 1+ years of office management experience.
• Self-starter with a positive, can-do attitude.
• General comfort with computers and IT equipment.

Responsabilidades

• Maintain office to a high standard of excellence.
• Manage day-to-day office processes and small IT projects.
• Coordinate and manage logistical details for onsite events.

Conhecimentos

Fluent in both Portuguese and English

Excellent customer service and communication skills

Strong project management skills

Budget management experience

Able to work in a fast-paced environment

Ferramentas

MS Office (Word, Excel, PPT)

Descrição da oferta de emprego

Veeva (NYSE: VEEV) is the leader in cloud-based software for the global life sciences industry.

Committed to innovation, product excellence, and customer success, our customers range from the world's largest pharmaceutical companies to emerging biotechs.

Veeva's software helps our customers bring medicines and therapies to patients faster.

We are the first public company to become a Public Benefit Corporation.

As a PBC, we are committed to making the industries we serve more productive, and we are committed to creating high-quality employment opportunities.

Veeva is a Work Anywhere company which means that you can choose to work in the environment that works best for you - on any given day.

Whether you choose to work remotely from home or work in an office - it's up to you.

The Role

The Office Manager is responsible for maintaining Veeva's Sao Paulo offices to a high standard of excellence.

This role includes managing all day-to-day office processes, coordinating small projects, helping with some small IT projects, and maintaining the overall facilities.

This person must be detail-oriented, with strong customer service values, time management skills, and the ability to work in a fast-paced environment.

This role will manage the office space, but will not have any direct reports.

This role will report to the Director, Workplace & Facilities, and be a member of the Global Workplace Team.

What You'll Do

General Office Management

• Execute daily office walkthroughs to ensure that the office is sparkling clean and fully stocked with the supplies employees need
• Work with the Global Workplace Team and contractors to ensure health & safety, including fire safety
• Maintain a supply of first aid equipment
• Manage ordering of food / drinks and supplies, including vendor coordination (janitorial services, utility vendors, food suppliers, etc.) and associated budgets
• Ensure a welcoming reception experience for employees and visitors.
• Manage mail / shipping functions for the office.
• Support new hire onboarding with desk, set up office tours, and supplies.

Workplace Projects

• Resolve office requests or issues efficiently
• Execute preventative office maintenance and small projects, including budget management
• Maintain space plans and support managers as they coordinate personnel moves
• Coordinate all purchases of furniture, fixtures, and equipment for the office
• Work with property management to ensure maintenance is being performed and all issues are resolved
• Ensure the office complies with Veeva security standards, including managing the badging process in the office

Event Management

• Manage and coordinate all logistical details for onsite events - meeting rooms, AV setup, food & beverage setup and rentals
• Work with employees to develop regular gatherings and office events
• Plan and execute annual employee events, including holiday party and summer event

Requirements

• 1+ years of office management experience
• Fluent in both Portuguese and English
• Excellent customer service and communication / interpersonal skills
• Self-starter with a positive, can-do attitude.
• Able to work in a fast-paced environment
• Budget management experience
• General comfort with computers and IT equipment - we will train you on any specifics
• Strong project management skills, able to juggle multiple tasks with accuracy
• Intermediate to Advanced MS Office (Word, Excel, PPT)
• Ability to lift up to 50lbs

Nice to Have

• Experience with small office construction projects

LI-Remote

Veeva's headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.

Equal Opportunity

Veeva is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances.