Executive Assistant to Chief Executive Officer

Globaltize; Maringá; Híbrido; BRL 300.000 - 400.000; Tempo integral

Resumo da oferta

An innovative company in Brazil is seeking a proactive Executive Assistant to support a fast-paced CEO. The role involves strategic administrative support, operations coordination, and project organization, with opportunities for long-term growth towards becoming a Chief of Staff. Ideal candidates will have strong English skills, be highly organized, and able to handle multiple tasks with clarity and anticipation. Experience in a dynamic environment and a proactive attitude are essential.

Qualificações

• 3+ years supporting CEOs, Founders, or senior executives.
• Experience in fast‑paced, entrepreneurial environments.
• Highly reliable, resourceful, and proactive.
• Able to work 30+ hrs / week with a daily early morning check‑in (7–8am ET).
• Strong judgment and communication skills.

Responsabilidades

• Manage CEO's dynamic calendar across multiple time zones.
• Prepare agendas, meeting briefs, and follow‑up summaries.
• Draft SOWs using templates and coordinate with project leads.
• Research people, companies, and platforms for CEO visibility.

Conhecimentos

Strong written and verbal English

Problem-solving

Organization

Research

Emotional intelligence

Ferramentas

Google Workspace

Slack

Zoom

Asana

Pipedrive

Roboform

Harvest

PandaDoc

ChatGPT

Descrição da oferta de emprego

We're seeking a proactive, highly organized Executive Assistant who excels at bringing clarity to chaos, solving problems before they surface, and staying two steps ahead of a fast‑paced CEO. This hybrid role blends executive support, operations coordination, sales / CRM support, and project organization, with long‑term growth potential toward a Chief of Staff / Director of Operations role.

CORE RESPONSIBILITIES

1. Strategic Administrative Support Manage CEO's dynamic calendar across multiple time zones.

Daily early morning EST align priorities and plan the day.

Inbox management across business + personal activities.

Prepare agendas, meeting briefs, and follow‑up summaries.

Track complex travel strategies, Credit Card Perks, Point strategies to maximize business travel.

Maintain confidentiality and serve as a trusted gatekeeper.

Maintain and update CRM.

Track follow‑ups and keep opportunities moving.

Draft SOWs using templates and coordinate with project leads.

Log and track business development conversations and ensure strong momentum.

3. Project & Operational Organization

Revive stalled initiatives and create action plans for completion.

Collaborate with Operation on workflows, tracking and structure.

Use Harvest, PandaDoc, Asana, Google Workspace, and RoboForm to name a few.

Manage access lists, tools, subscriptions, and vendor coordination.

4. Special Projects, Research & Visibility Support

Research people, companies, and platforms for CEO visibility.

Conduct targeted research to support strategic decisions.

WHAT SUCCESS LOOKS LIKE

• The CEO moves faster and with more clarity.
• Deadlines are met and no loose ends remain.
• You anticipate needs and take initiative without waiting.
• You manage details with excellence while seeing the big picture.

QUALIFICATIONS

3+ years supporting CEOs, Founders, or senior executives.

Experience in fast‑paced, entrepreneurial environments.

Strong written and verbal English.

Comfortable with: Google Workspace, Slack, Zoom, Asana, Pipedrive, Roboform, Harvest, PandaDoc, ChatGPT and AI tools.

Highly reliable, resourceful, and proactive.

Able to work 30+ hrs / week with a daily early morning check‑in (7–8am ET).

Strong judgment, emotional intelligence, and communication skills.

YOU WILL LOVE THIS ROLE IF YOU ARE :

• A chaos‑calmer who brings structure and clarity.
• A self‑starter who thrives with autonomy.
• Someone who finishes what others start.
• A high‑EQ professional who enjoys being the CEO's right hand.
• Someone excited about long‑term growth toward Chief of Staff.