Executive Assistant Manager (Eam)

Rmaish; Teletrabalho; BRL 120.000 - 160.000; Tempo integral

Resumo da oferta

A leading company in São Paulo seeks an Executive Assistant Manager to support the CEO and coordinate all departments. The role involves managing information flow and schedules, making travel arrangements, and handling office management tasks. Strong leadership, organizational skills, and proficiency in English are essential. Ideal candidates are proactive problem solvers with a bachelor's degree in business administration. This position aims to contribute to the efficiency of the business by providing timely and personalized support.

Qualificações

• Experience as an Executive Assistant or similar role.
• Excellent project and time management skills.
• Discretion and confidentiality are essential.
• Strong multitasking ability and organizational skills.

Responsabilidades

• Assist CEO and manage information flow.
• Schedule meetings and manage executives' calendars.
• Make travel arrangements and prepare reports.
• Keep coordination between departments and control operations.

Conhecimentos

Leadership skills

Project management

Interpersonal skills

Excellent organization

Problem-solving

Full proficiency in English

Formação académica

Bachelor's degree in Business Administration or related fields

Ferramentas

MS Office

Descrição da oferta de emprego

Agency

The Executive Assistant Manager assists the CEO.

He / she provides both Managers with information of all the departments.

• An Executive Assistant Manager is responsible for keeping a perfect coordination between all departments and controlling their operation with regards to the company's standards, revenues and controlling costs;
• We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's CEO;
• Acting as the point of contact among executives, employees, clients and other external partners;
• Managing information flow in a timely and accurate manner;
• Managing executives' calendars and set up meetings;
• Make travel and accommodation arrangements;
• Rack daily expenses and prepare weekly, monthly or quarterly reports;
• Oversee the performance of other clerical staff;
• Act as an office manager by keeping up with office supply inventory;
• Take minutes during meetings;
• Screen and direct phone calls and distribute correspondence;
• Preparing financial statements and handling basic bookkeeping tasks;
• Filing and retrieving corporate records, documents, and reports;
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives;
• Helping prepare for meetings;
• Greeting visitors and deciding if they should be able to meet with executives;
• Using various software, including word processing, spreadsheets, databases, and presentation software;
• Monitor the evolution of projects;

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

REMOTE

Qualifications

• Work experience as an Executive Assistant, Personal Assistant or similar role;
• Excellent project management;
• Excellent MS Office knowledge;
• Outstanding organizational and time management skills;
• Discretion and confidentiality;
• Strong organizational skills and ability to multitask;
• Problem-solving and decision making;
• Interpersonal skills;
• Ability to organize a daily workload by priorities;
• Must be able to meet deadlines in a fast-paced quickly changing environment;
• A proactive approach to problem-solving with strong decision-making skills;
• Professional level verbal and written communications skills;
• Bachelor's degree in Business Administration or related fields;

KEY SKILLS

• Strong leadership and people management skills;
• Dynamic personality and creative mindset;
• Experience with project management;
• Full proficiency in English;

Live in Brazil.