Executive Assistant

Pacifica Continental; São Paulo; Híbrido; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

An international recruitment consultancy in São Paulo seeks an Executive Assistant to support the CEO with daily strategic and operational tasks. Candidates should have a Bachelor's degree and proven experience, alongside strong organizational and communication skills. This role is essential for ensuring the CEO's productivity and includes both personal and professional responsibilities. Competitive salary and various benefits offered, along with a hybrid work model.

Serviços

Competitive salary

Meal and Grocery vouchers

Gympass

Health and Dental Insurance

Life Insurance

Transportation Voucher

Home office tools upon request

Qualificações

• Proven experience as an Executive Assistant.
• Advanced/Fluent English; Spanish is a plus.
• Ability to handle confidential information.

Responsabilidades

• Coordinate the CEO's appointments and meetings.
• Organize domestic and international travel.
• Plan and manage corporate events.
• Act as a point of contact for stakeholders.

Conhecimentos

Organizational skills

Time management

Proficiency in Microsoft Office

Communication skills

Formação académica

Bachelor’s degree in Business Administration or related fields

Ferramentas

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Descrição da oferta de emprego

About us

Pacifica Continental is an international recruitment consultancy that provides various services focused on talent acquisition to impact companies’ businesses worldwide. We offer a young and dynamic environment, and our result-oriented approach aims to deliver outstanding solutions for our clients.

Our customized solutions and consultative approach ensure we select the best talent in the market. Our operations span over 50 countries, including more than 250 cities globally.

We pride ourselves on working with precision and expertise across a wide range of industries!

Our DNA

• Ambition: Guided by excellence, we push for progress, not perfection.
• Connection: We believe people are the real drivers of our company.
• Global Mindset: We value diversity and believe it enriches us.
• Ownership: We take responsibility for our actions.

At Pacifica, you will have opportunities to grow and contribute to others' development. We prioritize well-being and professional growth.

Position overview:

As an Executive Assistant, you will support our CEO with strategic and operational daily tasks. This role is crucial for ensuring the CEO's productivity and efficiency and involves organizing internal company events.

Your role and main responsibilities:

1. Calendar Management: Coordinate the CEO's appointments, meetings, and events to optimize time and priorities;
2. Travel Planning: Organize domestic and international travel, including flights, accommodations, transportation, and detailed itineraries;
3. Internal Event Coordination: Plan and manage corporate events such as meetings, workshops, and celebrations;
4. Communication: Act as a point of contact between the CEO and stakeholders, ensuring smooth communication;
5. Personal Assistance: Handle personal tasks and errands for the CEO with discretion;
6. Documentation and Reports: Prepare reports, meeting minutes, and relevant documents for decision-making;
7. Task Prioritization: Anticipate needs, troubleshoot issues, and handle tasks promptly.

Requirements:

• Bachelor’s degree, preferably in Business Administration or related fields;
• Proven experience as an Executive Assistant;
• Advanced/Fluent English is required; Spanish is a plus;
• Proficiency in Microsoft Office (Word, Excel, PowerPoint);
• Exceptional organizational and time management skills;
• Proactive, discreet, and able to handle confidential information;
• Flexible to adapt to unexpected changes;
• Business-oriented mindset;
• Hands-on approach;
• Ability to work autonomously;
• Strong communication and interpersonal skills for effective collaboration.

What we offer:

• Competitive salary;
• Meal and Grocery vouchers (VA and VR);
• Gympass;
• Health and Dental Insurance - SulAmérica Saúde;
• Life Insurance;
• Transportation Voucher;
• Notebook and mobile – other home office tools available upon request;
• Hybrid work model.