Executive Assistant

Blue Orange Digital; Teletrabalho; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A leading data and AI consultancy is seeking a highly organized Senior Executive Assistant to support the CEO. The role involves managing the CEO's calendar, maintaining external relationships, and providing operational support for business development. Ideal candidates should have over 7 years of executive support experience, strong communication skills, and be comfortable using digital tools in a fully remote environment. A flexible schedule and a focus on building skills with renowned clients makes this an exceptional opportunity.

Serviços

Fully remote

Flexible schedule

Paid parental and bereavement leave

Worldwide recognized clients

Top-notch team

Qualificações

• 7+ years of experience supporting senior executives, founders, or CEOs.
• Proven ability to operate independently and manage multiple priorities.
• Comfortable working remotely and collaborating across time zones.

Responsabilidades

• Own and manage the CEO’s calendar with a strong sense of priority.
• Support the CEO’s external relationships and maintain continuity.
• Provide operational support for sales and business development activities.
• Stay ahead of upcoming priorities and connect information across systems.

Conhecimentos

Strong organizational skills

Proactive approach

Tech-savvy

Exceptional written and verbal communication

High level of discretion

Ferramentas

Google Workspace

HubSpot

Asana

Descrição da oferta de emprego

Blue Orange Digital is a data and AI consulting firm that helps companies turn complex data into real business outcomes. We partner with organizations across industries to design and deploy scalable data infrastructure, advanced analytics, and AI-powered solutions. Our team is fully remote, globally distributed, and driven by curiosity, impact, and innovation.

Company overview:

Blue Orange Digital is a boutique data & AI consultancy that delivers enterprise-grade results. We design and build modern data platforms, analytics, and ML/AI Agent solutions for mid‑market and enterprise clients across Private Equity, Financial Services, Healthcare, and Retail.

Our teams work with technologies like Databricks, Snowflake, dbt, and the broader Microsoft ecosystem to turn messy, real-world data into trustworthy, actionable insight.

We’re a builder‑led, client‑first culture that prizes ownership, clear communication, and shipping high‑impact work.

Note: Please submit your resume in English, as all application materials must be in English for review and consideration.

About the Role

We are seeking an experienced Senior Executive Assistant to support our CEO in a highly visible, trusted, and impactful role. This position goes well beyond traditional administrative support. You will act as a strategic partner and operational extension of the CEO—helping manage priorities, maintain momentum across relationships, and ensure opportunities, communications, and commitments are handled with care and follow-through.

The ideal candidate is highly organized, tech-savvy, and proactive, with strong judgment and the ability to operate independently in a remote environment.

Candidates must be available to work during EST (New York) business hours to ensure smooth collaboration with our team and stakeholders.

Key Responsibilities

Executive & Priority Management

• Own and manage the CEO’s calendar with a strong sense of priority, context, and balance across internal and external commitments.

• Anticipate scheduling needs by understanding the purpose and desired outcomes of meetings and events.

• Prepare the CEO with clear briefs, background context, and organized materials using collaborative tools.

• Track decisions, commitments, and action items, ensuring timely follow-up and closure.

• Serve as a trusted gatekeeper, using sound judgment to manage access, timing, and information flow.

Relationship & Opportunity Enablement

• Support the CEO’s external relationships by maintaining awareness of prior interactions, ongoing conversations, and next steps.

• Capture and organize contacts from meetings, events, and introductions, ensuring accurate records and relevant context are maintained.

• Coordinate timely follow-ups, acknowledgments, and introductions on behalf of the CEO.

• Help maintain continuity across long-running relationships by tracking touchpoints and commitments.

• Ensure opportunities are supported with appropriate structure, visibility, and follow-through.

Systems, Tools & Information Management

• Maintain organized, searchable systems for contacts, communications, meetings, and documents using tools such as HubSpot, Asana, and Google Workspace.

• Ensure CRM data is accurate, current, and actionable.

• Use AI-powered tools to assist with drafting communications, summarizing meetings, organizing information, and improving efficiency.

• Identify opportunities to improve workflows and implement process improvements that increase clarity and reduce friction.

Sales & Growth Support

• Provide operational support for the CEO’s sales, partnership, and business development activities.

• Track outreach, responses, and follow-ups to help maintain momentum across opportunities.

• Assist with preparation for sales conversations by organizing context, history, and relevant materials.

• Monitor inbound requests and ensure timely responses or appropriate routing.

Strategic Support & Anticipation

• Stay one step ahead of upcoming priorities by recognizing patterns across meetings, communications, and commitments.

• Connect information across systems and conversations to support effective decision-making.

• Provide structured support on special initiatives that require coordination and follow-through.

• Operate with a high level of ownership, discretion, and reliability.

Qualifications

• 7+ years of experience supporting senior executives, founders, or CEOs.

• Proven ability to operate independently and manage multiple priorities in a fast-moving environment.

• Strong experience with digital tools such as Google Workspace, CRM platforms (e.g., HubSpot), and project management tools (e.g., Asana).

• Tech-savvy with comfort using AI tools to enhance productivity and organization.

• Exceptional written and verbal communication skills.

• High level of discretion, professionalism, and judgment.

• Comfortable working remotely and collaborating across time zones.

Why This Role Matters

This role is central to how the CEO operates day-to-day and long-term. The right person will not only keep things organized, but will actively help the CEO maintain focus, strengthen relationships, and move opportunities forward.

Benefits

• Fully remote

• Flexible schedule

• Paid parental and bereavement leave

• Worldwide recognized clients to build skills for an excellent resume

• Top‑notch team to learn and grow with

Salary: $35/hr (hourly range, depending on experience)

Background checks may be required for certain positions/projects.

Blue Orange Digital is an equal-opportunity employer.