Administrative Trainee

Osigu; São Paulo; Presencial; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

A healthcare technology company in São Paulo is seeking an Administrative Trainee to support daily operations in their office. The role involves assisting with office management, travel logistics, and administrative tasks, while also providing support to the People team with translations and global initiatives. Candidates should be students in relevant fields with strong organizational skills, native Portuguese proficiency, and a proactive attitude. This position requires on-site availability three days a week.

Qualificações

• Student in Administration, Business Management, Public Relations, Tourism, Communications, or related fields.
• Previous experience in internships or administrative/reception/office support roles.

Responsabilidades

• Assist with cleaning, organization, and general office maintenance activities.
• Support the control of office supplies (stationery, beverages, general items).
• Assist in reception activities and visitor registration.
• Help register and track mail and deliveries.
• Support coordination with cleaning, maintenance, and service providers under supervision.
• Assist in ensuring meeting rooms are prepared and functioning properly.
• Assist with gathering quotes and basic vendor information, without conducting formal negotiations.
• Support travel logistics research (flight options, hotels, transportation), without making final decisions.
• Support basic expense tracking and organization of operational documentation.
• Translate People-related documents into Portuguese.
• Provide operational and administrative support in global People initiatives.

Descrição da oferta de emprego

At Osigu, we are transforming healthcare by streamlining financial and operational processes for hospitals, clinics, and insurers. Our mission is to enhance efficiency, reduce administrative burdens, and improve patient care through cutting‑edge technology.

📌 Role Overview

The Administrative Trainee will be responsible for supporting the daily operations of the São Paulo office, ensuring that facilities, supplies, and services are always running smoothly. In addition, this role will provide direct administrative support to the Heads in logistics, travel arrangements, vendor coordination, and budget management.

A key part of this role is supporting the People team with translations, recruitment, internal communication, and participation in global projects such as performance review, learning, recruitment, culture workshops, etc. This is an ideal role for someone early in their career, highly organized, a strong communicator, and eager to learn.

🚀 Key Responsibilities

Office Management

• Assist with cleaning, organization, and general office maintenance activities.
• Support the control of office supplies (stationery, beverages, general items).
• Assist in reception activities and visitor registration.
• Help register and track mail and deliveries.
• Support coordination with cleaning, maintenance, and service providers under supervision.
• Assist in ensuring meeting rooms are prepared and functioning properly.

Support to Heads (Brazil)

• Assist with gathering quotes and basic vendor information, without conducting formal negotiations.
• Support travel logistics research (flight options, hotels, transportation), without making final decisions.
• Support basic expense tracking and organization of operational documentation.

People Support

• Translate People‑related documents into Portuguese, ensuring clarity and alignment with Osigu’s culture.
• Provide operational and administrative support in global People initiatives, including logistics coordination, basic internal communications, organization of materials, and assistance in activities related to Recruitment, Performance Review, Win It culture workshops, Learning, and other Global People programs.
• Keep the Brazil team informed about initiatives, processes, and key communications from the Global People team.
• Assist with logistics and cross‑functional administrative tasks for the People area.

General Administrative Tasks

• Assist with organizing invoices, receipts, and other administrative documents.
• Support agenda management and internal scheduling.
• Perform simple administrative tasks requested by different departments, always under supervision.

🎯 Required Qualifications & Skills

🎓 Requirements (Education)

• Student in Administration, Business Management, Public Relations, Tourism, Communications, or related fields.
• Previous experience in internships or administrative/reception/office support roles.

🧠 Skills & Competencies

• Strong organization and attention to detail
• Organization and time management
• Clear and professional communication
• Proactivity and willingness to learn
• Multitasking and prioritization skills
• Strong interpersonal skills
• Problem‑solving abilities
• Basic to intermediate proficiency in Google Workspace / Excel

💼 Role Requirements

• On‑site in São Paulo.
• Availability to work on‑site three days a week.
• Native Portuguese speaker.
• Intermediate Spanish (preferred, for document translation).
• Basic English (a plus).