Admin Assistant - Remote Job For Us-Based Company

Gravity Systems, Inc.; Rio de Janeiro; Híbrido; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

A technology outsourcing company is seeking a dedicated Administrative Assistant in Rio de Janeiro. The role involves providing essential administrative support and collaborating with leadership to streamline operations. Ideal candidates should have an associate degree, two years of relevant experience, and strong organizational skills. The position offers a hybrid work model with both in-person and remote options. Candidates must demonstrate proficiency with Microsoft O365 and possess good English skills.

Serviços

Additional leave

Paid training

Work from home

Qualificações

• 2 years of Executive Administrative experience or equivalent.
• Good grasp of standard administrative and HR procedures.
• Experience in administrative management.

Responsabilidades

• Handle various clerical and administrative tasks.
• Perform activities related to billing and procurement support.
• Manage vendor relationships for project completion.

Conhecimentos

Advanced organization skills

Problem-solving skills

Good English skills

Formação académica

Associate degree in business or related field

Bachelor’s degree preferred

Ferramentas

Microsoft O365 suite

Descrição da oferta de emprego

About the Company

Gravity Systems, Inc., has roots in the IT industry since ****. We provide outsourced helpdesk services to medium-to-large sized businesses that are cost effective without sacrificing the elite quality of service that many helpdesk-centric IT companies forfeit.

Position

As a Administrative Assistant, you will be part of a team of admins who will provide administrative support for the company. You will collaborate with Technical and Operations Managers and leadership to optimally deliver our technical services. This role handles many tasks at a time while maintaining composure, efficiency, accuracy and contributing to the group's success.

Responsibilities

• Handle a wide variety of clerical and administrative tasks and support admin/HR team leadership
• Perform administrative project activities related to billing, project cost and timelines, inventory control, document control, and procurement support
• Provide support and assist with user setup and maintenance in all portals
• Manage third‑party vendor relationships for project completion and office management
• Use problem‑solving skills to resolve issues and improve processes, leading to higher levels of project success
• Provide backup support for the administrative functions of Executive leadership
• Take on administrative and HR tasks and projects as needed; be hands on and willing to perform administrative tasks when required
• Be a team player

Required Experience

• Associate degree in business or related field; Bachelor’s degree preferred
• 2 years of Executive Administrative experience, Administrative Management experience, or equivalent combinations of training or experience
• Good English skills
• Good grasp of standard administrative and HR procedures, company policies and standards
• Working knowledge of Microsoft O365 suite of programs
• Advanced organization and problem‑solving skills

Job Types

Full-time, Permanent

Salary

$****** - $****** per month (US) | R$1,****** - R$2,****** per month (Brazil)

Benefits

• Additional leave
• Paid training
• Work from home

Schedule

• 8‑hour shift
• Monday to Friday
• US Central Time shift

Language

English (required)

Shift Availability

US Central Time (required)

Work Location

In person (also Work from Home option available)

How to Apply

Please submit your updated CV in English.