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Executive Assistant FM and Engineering
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Émirats arabes unis
AED 120 000 - 200 000
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Executive Assistant FM and Engineering

Wynn Al Marjan Island
Émirats arabes unis
AED 120 000 - 200 000
Description du poste

General Purpose
We are looking for a highly professional and resourceful Executive Assistant to support the Vice President and Executive Director of Facilities & Engineering. This role provides critical administrative and executive support, acting as a central coordination point for senior leadership, interdepartmental communication, calendar and travel management, and document control. The ideal candidate is discreet, polished, and thrives in a dynamic, multinational environment with high expectations of confidentiality and efficiency.

Daily Operations

  • Provide full executive support including diary management, call screening, correspondence handling, and document preparation.
  • Manage meeting agendas, minutes, follow-ups, and calendar invites for internal and external engagements.
  • Maintain organized filing systems for reports, letters, compliance documents, and departmental communications.
  • Prepare presentations, reports, and briefing materials with a high standard of formatting and accuracy.
  • Coordinate travel bookings, visa arrangements, and itineraries for senior department heads and management.
  • Act as liaison between the executive office and stakeholders including contractors, resort leadership, and staff.
  • Oversee office administration including desk allocations, supply coordination, and internal team communications.

Company and Department Responsibilities

  • Maintain professional grooming, communication, and conduct in line with brand expectations.
  • Adhere to the company s Code of Conduct, sustainability values, and health and safety standards.
  • Champion administrative best practices and confidentiality in handling sensitive information.

Competencies and Requirements

Experience
Minimum 3 years experience in a senior administrative or executive assistant role, ideally within hospitality, real estate, or large corporate environments.

Education
Bachelor s degree or equivalent administrative qualification with formal PA/EA training preferred.

Language Skills
Fluent in spoken and written English; additional languages a plus.

Technology Skills
Proficient in Microsoft Office (Word, Excel, PowerPoint, Visio) and digital collaboration tools (e.g., SharePoint, Teams).
Experience with expense management tools and executive calendar platforms preferred.

Personal Qualities

  • Highly organized, proactive, and emotionally intelligent.
  • Strong interpersonal skills with the ability to interact across all levels of the organization.
  • Calm under pressure, with a polished, professional demeanor and exceptional discretion.

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* Le salaire de référence se base sur les salaires cibles des leaders du marché dans leurs secteurs correspondants. Il vise à servir de guide pour aider les membres Premium à évaluer les postes vacants et contribuer aux négociations salariales. Le salaire de référence n’est pas fourni directement par l’entreprise et peut pourrait être beaucoup plus élevé ou plus bas.

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