Workplace Experience Coordinator

JLL; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global real estate services company seeks a Workplace Coordinator to enhance employee engagement through events and ensure compliance with safety standards. Responsibilities include overseeing daily services, managing relationships with vendors, and coordinating technology and equipment support. The role requires an individual to monitor space utilization, plan events, and ensure a community-focused workplace environment. This opportunity is located on-site in Dubai, providing a chance to impact workplace dynamics significantly.

Qualifications

• Coordination of workplace events and employee engagement activities.
• Supervision of daily workplace services and vendor management.
• Monitoring space utilization for improved efficiency.
• Management of workplace technology and equipment support.
• Ensuring health, safety, and compliance with regulations.
• Building relationships with stakeholders and service providers.
• Planning and executing workplace events and programs.

Job description

Key Responsibilities

• Employee Experience & Engagement

  Coordinate workplace events activities and programmes designed to foster community and enhance employee engagement. Manage employee feedback systems and workplace satisfaction surveys implementing improvements based on insights gathered. Serve as primary point of contact for employee workplace-related queries concerns and suggestions ensuring prompt and effective resolution.

• Workplace Services Coordination

  Oversee daily workplace services including reception management mail and package handling catering coordination and visitor management systems. Coordinate meeting room bookings equipment reservations and workspace assignments to optimise space utilisation. Manage relationships with service providers including cleaning security catering and maintenance vendors to ensure consistent service delivery.

• Space Management & Optimisation

  Monitor space utilisation and occupancy patterns to identify opportunities for improved efficiency and employee satisfaction. Coordinate office moves desk assignments and workspace reconfigurations as organisational needs evolve. Maintain accurate floor plans seating charts and space allocation records whilst ensuring compliance with health and safety requirements.

• Technology & Equipment Support

  Coordinate workplace technology needs including audio-visual equipment conferencing systems and digital workplace tools. Liaise with IT support teams to ensure seamless technology experiences in meeting rooms and collaborative spaces. Manage equipment inventory and coordinate repairs or replacements as needed.

• Health Safety & Compliance

  Ensure workplace environments comply with health and safety regulations accessibility standards and company policies. Coordinate emergency procedures fire drills and safety training programmes. Monitor and maintain workplace amenities including kitchens break areas and wellness facilities to ensure they meet hygiene and safety standards.

• Vendor & Stakeholder Management

  Build and maintain relationships with external service providers ensuring contract compliance and service level achievement. Collaborate with facilities management HR and other internal teams to align workplace experience initiatives with broader organisational objectives. Prepare regular reports on workplace metrics service performance and employee satisfaction levels.

• Event & Programme Management

  Plan and execute workplace events including team meetings social gatherings wellness programmes and corporate functions. Coordinate logistics for internal and external events managing bookings catering equipment and setup requirements. Support onboarding processes by ensuring new employees have positive first impressions and smooth workplace integration.

Location

On-site Dubai ARE

Equal Opportunity Statement

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Required Experience

IC