Villa Coordinator (Temp)

Richemont; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A luxury goods company in Dubai is seeking an individual to handle clerical duties and coordinate HR projects. The role involves organizing project activities, leading a team, and ensuring project goals align with time and budget constraints. Candidates should have at least an upper secondary school education and basic experience in office systems. This position offers opportunities for professional development in a dynamic work environment.

Qualifications

• Basic experience of simple office / operational systems.

Responsibilities

• Perform clerical duties including document processing and record keeping.
• Plan, organize, and coordinate HR projects while managing resources.
• Evaluate project risks and implement solutions to mitigate issues.
• Lead a project team, mentoring members and facilitating development.

Education

Upper Secondary School

Job description

YOUR MISSION:

Perform clerical duties, such as document processing, record keeping, and report compilation. Receive, classify, reconcile, consolidate, and/or summarize documents and information. Maintain record of documents processed and control to ensure completion. Compile regular and special reports, drawing data from a variety of sources within and outside the department. Contact customers, suppliers, or organization employees outside the immediate work area to exchange information. At more senior levels, supervise and coordinate the work of other clerks.

HOW WILL YOU MAKE AN IMPACT?

• Plan, organize, and coordinate transversal HR projects, ensuring alignment with costs, quality, and time constraints.
• Manage the production of detailed project and workstream plans, identifying all necessary activities and resources to achieve project objectives in compliance with the organization's project management framework.
• Lead the delivery of comprehensive information gathering, analysis, and stakeholder consultation activities, specifying and negotiating project deliverables.
• Develop and execute stakeholder engagement strategies to foster effective working relationships and address stakeholder needs and concerns.
• Identify, elicit, and analyze project requirements, ensuring their completion and alignment, and manage these requirements throughout the project lifecycle.
• Evaluate and address project risks, issues, dependencies, and constraints, escalating as needed and implementing solutions to mitigate concerns.
• Prepare and present project review reports and presentations, including key information, commentary, and recommendations for stakeholder evaluation and decision-making.
• Lead and mentor a small- to medium-sized project team, communicating project vision and outcomes, coordinating team actions, and facilitating team development through training and coaching.
• Implement innovative processes to improve existing operations and ensure continuous improvement.
• Manage project resources, proactively controlling costs, providing forecasts, and presenting variances with explanations at review points
• Develop and approve short- to medium-term work schedules to meet planned commitments, including managing overtime and additional resources.
• Organize and prepare complex documents using various applications, and gather and summarize data for special reports.
• Provide documentation and training for successful transition to business as usual, and record lessons learned for future projects.
• Conduct and facilitate assurance reviews, addressing any issues identified to ensure project delivery according to time, budget, and quality standards.
• Participate in professional development activities, maintain external professional accreditation, and stay informed on technology, regulations, and industry best practices.

HOW WILL YOU EXPERIENCE SUCCESS WITH US?

• Upper Secondary School
• Basic experience of simple office / operational systems.