Team Support Administrator - MEP

Emaar; United Arab Emirates; On-site; AED 30,000 - 70,000; Full time

Job summary

Join a dynamic team as a Team Support Administrator in the vibrant city of Dubai! This role is essential for ensuring smooth daily operations within the MEP team, where you'll provide administrative and logistical support to enhance communication and foster a positive work environment. With a focus on collaboration and efficiency, you'll manage calendars, coordinate travel, and assist in the preparation of reports and presentations using various software tools. If you're detail-oriented, adaptable, and possess strong organizational skills, this is your chance to contribute to a forward-thinking company dedicated to improving quality of life and supporting sustainable development.

Qualifications

• 5+ years in a similar administrative role, preferably in the AEC industry.
• Strong proficiency in Microsoft Office and relevant software.

Responsibilities

• Manage team calendars, schedule meetings, and coordinate appointments.
• Assist in planning team events and improving report presentations.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Detail-Oriented

Interpersonal Skills

Adaptability

Education

Bachelor's Degree

Diploma

Tools

Microsoft Office Suite

Adobe Illustrator

Adobe Photoshop

Bluebeam

InDesign

Job description

Egis is an international player active in the consulting, construction engineering and mobility service sectors.

We design and operate intelligent infrastructure and buildings capable of responding to the climate emergency and helping to achieve more balanced, sustainable and resilient territorial development.

With operations in countries, Egis places the expertise of its 18, employees at the disposal of its clients and develops cutting-edge innovation accessible to all projects.

Improving people's quality of life and supporting communities in their social and economic development, whilst drastically reducing carbon emissions and achieving vital net zero targets, that's our purpose.

Job Title

Team Support Administrator - MEP

Contract Type

Permanent contract

Business Line Specific Context

Egis is looking for a highly motivated and organized Team Support Administrator to join our dynamic MEP team. The ideal candidate will play a crucial role in ensuring the smooth operation of daily activities by providing administrative, logistical, and support functions to team members. This position is vital for maintaining efficiency, enhancing communication, and fostering a positive work environment.

Key Responsibilities

• Manage team calendars, schedule meetings, and coordinate appointments.
• Prepare and distribute meeting agendas, take minutes, and follow up on action items.
• Handle correspondence, including emails, phone calls, and other communications.
• Coordinate travel arrangements and accommodations for team members.
• Assist in planning and executing team events, workshops, and training sessions.
• Assist in the preparation of presentations and improving the presentation of reports using tools such as Microsoft Office, Adobe Illustrator, Adobe Photoshop, Bluebeam, and InDesign.
• Assist in the preparation, compilation, and formatting of word documents including but not limited to technical specifications, reports, bids, invoicing, variation orders, official letters, timesheets, etc.
• Support team members in using various mentioned software and applications efficiently.
• Collaborate with team members to gather and analyze data for reporting purposes.
• Facilitate effective communication within the team and across departments.
• Promote a positive and inclusive team culture through proactive engagement and support.
• Liaise externally with software providers/developers on product and process efficiency improvement.

Additional Responsibilities (Optional)

• Perform additional tasks as required to support the team's objectives and overall business goals.
• Continuously seek opportunities to improve processes and enhance team productivity.

Profile

• Bachelor's degree or diploma with a minimum of 5 years experience in a similar administrative or support role, preferably in the AEC industry.
• Experience working in a team-oriented, collaborative environment.
• Detail-oriented with a high level of accuracy.
• Strong interpersonal skills and the ability to build relationships with team members and stakeholders.
• Adaptable and capable of managing change in a fast-paced environment.
• Positive attitude and a proactive approach to problem-solving.
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Basic knowledge of IT and technical troubleshooting.
• Ability to work independently and take initiative.

Job Location

Middle-East / North Africa, United Arab Emirates

City

Dubai

Minimum Level of Education Required

4-Bachelor of Arts / Bachelor of Science